Administrative Assistant to Inspection Services

2 weeks ago

Kingsville, Canada Canadian Food Inspection Agency Full time

Currently hiring

Position Title**:Administrative Assistant to Inspection Services**

Classification**:CR-04 (English Essential)**

Branch/Division Name**:Operations - Toronto Region**

Location**:106 Wigle Avenue, Unit 1, Kingsville, ON**

Tenure**:Term, Indeterminate**

Salary Range**:$56,406 to $60,876**

CITIZENSHIP INFORMATION

Responsibilities include:
Reporting to the Inspection Manager, or another Supervisor, the position is responsible for general administrative support to CFIA staff and direct in person service to the General Public, and may include, without limitation, all or a combination of the following:

- Provides administrative support to a manager, supervisor, and/or team, including arranging meetings, making travel arrangements, drafting correspondence and maintaining records.
- Provides general information related to the work unit to various stakeholders, including but not limited to other managers and supervisors, staff in the field, other government departments, industry and the general public.
- Prepares and processes documents and forms required for the work unit, which may include staffing requests, travel claims, establishment registrations, and/or import licences.
- Performs and coordinates administrative activities, such as security, mail control, document filing and storage, utilization of a variety of automated systems and software packages, travel arrangements, telecommunication controls.
- Provides client service to internal and external stakeholders, which may include greeting and directing both in-person visitors and telephone inquiries.
- English Essential
- This position requires presence at the office 5 days/week.

We offer:

- Structured work hours for flexible work/life balance
- Continuing education, development and advancement opportunities
- One of the best pension plans in Canada
- Disability and life insurance
- Excellent health, dental and benefit plans
- 3 weeks of paid vacation per year upon hiring
- 3 weeks of paid cumulative sick leave per year
- Other paid leave entitlements such as 1 week for family-related responsibilities and 2 days for personal reasons
- Assistance with relocation expenses, as applicable
- Paid overtime

At the CFIA, we don’t just accept diversity - we celebrate it

We proudly, passionately, and actively strive to make our workforce more reflective and inclusive of the society that we serve. We will only be able to deliver better, more accessible, and more inclusive programs and services if we harness diverse thoughts, experiences, and skills. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive.

We welcome all applicants regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, disability, conviction for an offence for which a pardon has been granted or in respect of which a record of suspension has been ordered, and do not give preference to Canadian citizens. We encourage you to indicate if you belong to one of the designated employment equity groups when you apply.

Information on employment equity

Assessment accommodation information

Essential qualifications
- (You must meet the following qualifications)_

Official Language

English Essential

Education

EEd1. Successful completion of two years of secondary school or CFIA-accepted alternatives.

Please be prepared to provide proof of your education (copy of degree/diploma) at any time during the hiring process.

If your education was obtained outside Canada, you will be required to submit proof of evaluation of Canadian equivalency. Please refer to the link for more information: Degree equivalency

Experience

EE1: Experience in providing administrative support services*.

*Administrative support services is defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry, booking travel arrangements, minutes taking, and other related duties.

EE2: Experience in providing information to and assisting internal or external clients.

Competencies/Abilities

EC1 - Detail oriented

EC2 - Teamwork

EC3 - Judgment

EA1 - Ability to demonstrate proficiency in using Microsoft Excel.

EA2 - Ability to demonstrate proficiency in using Microsoft Word.

EA3 - Ability to communicate effectively in writing.

EA4 - Ability to communicate effectively orally.

How to apply

2. If you are selected for an interview or other type of assessment, you will have the option to be evaluated in the official language of your choice.

**Deadline for Submissions: e.g., 11:59 pm (EST) Monday, March 4, 2024**

**We thank all those who apply. Only those selected for further consideration will be contacted.**

Nous

  • Administrative Assistant

    2 weeks ago

    Kingsville, Canada Coppola Farms Inc. Full time

    CANADIAN residents only, please. Our company is currently seeking an Administrative Assistant that is familiar with the operation of an agricultural setting. Work hours are Monday-Friday, 9:00am - 5:00pm, (1 hour unpaid lunch). **Responsibilities**: - Prepare paperwork (B.O.L.) for shipping produce to Canada and the United States. - Complete...

  • Administrative Assistant

    3 weeks ago

    Kingsville, Canada Coppola Farms Inc. Full time

    Our company is currently seeking an Administrative Assistant that is familiar with the operation of an agricultural setting. Work hours are Monday-Friday, 9:00am - 5:00pm, (1 hour unpaid lunch). **Responsibilities**: - Prepare paperwork (B.O.L.) for shipping produce to Canada and the United States. - Complete Brokerage/Customs paperwork. - Growers Pay:...

  • Administrative Assistant

    3 weeks ago

    Kingsville, Canada Melo LLP Full time

    Melo LLP is searching for an experienced **Administrative Assistant **to fill a permanent role within our Corporate Headquarters in Kingsville, ON. If you possess three or more years of current experience working in a busy professional setting, and are looking to build your career, this could be the role for you. Serving as the Administrative Assistant, you...

  • Administrative Assistant

    2 months ago

    Kingsville, Canada Melo LLP Full time

    _Melo LLP is currently seeking an experienced Administrative Assistant for our office located in the Kingsville, ON area. If you possess a minimum of three years of administrative experience and are eager to advance your career, this opportunity may be ideal for you._ Key Responsibilities: Provide daily administrative and scheduling support to...

  • Supervisor, Quality Control Inspection

    4 weeks ago

    Kingsville, Canada Mastronardi Produce Ltd. Full time

    Our Kingsville Distribution Center, a 150,000 sq. ft. refrigerated facility operating 24/7, is currently seeking a **Quality Control Inspector Supervisor **to join our team. The essential function of this position is to maintain high quality standards in providing set-up, tear down, and on-going preventative maintenance services in all aspects of our...

  • Client Service Administrator Amherstburg

    2 weeks ago

    Kingsville, Canada Demant Polska Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Are you a customer service expert that enjoys making connections, solving problems, and helping more people hear better? Are you searching to be part of a team that has a “people-first” attitude which focuses on client centred care? If you...

  • Client Service Administrator Amherstburg

    2 weeks ago

    Kingsville, Canada Demant Polska Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Are you a customer service expert that enjoys making connections, solving problems, and helping more people hear better? Are you searching to be part of a team that has a “people-first” attitude which focuses on client centred care? If you...

  • Supervisor, Quality Control Inspection

    1 week ago

    Kingsville, Ontario, Canada Mastronardi Produce Ltd. Full time

    Our Kingsville Distribution Center, a 150,000 sq. ft. refrigerated facility operating 24/7, is currently seeking a Quality Control Inspector Supervisor to join our team. The essential function of this position is to maintain high quality standards in providing set-up, tear down, and on-going preventative maintenance services in all aspects of our greenhouse...

  • administrative assistant

    1 month ago

    Kingsville, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingWilling to relocateTasksArrange and co-ordinate seminars, conferences, etc.Supervise other workersTrain other workersRecord and prepare minutes of meetings, seminars and...

  • administrative assistant

    1 month ago

    Kingsville, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsWork settingWilling to relocateTasksArrange and co-ordinate seminars, conferences, etc.Supervise other workersTrain other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine...

  • administrative assistant

    4 weeks ago

    Kingsville, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 35 hours per weekEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingWilling to relocateTasksArrange and co-ordinate seminars, conferences, etc.Supervise other workersTrain other workersRecord and prepare minutes of meetings, seminars and...

  • administrative assistant

    2 days ago

    Kingsville, Canada ALG AUTOMOTIVE LOUNGE GROUP INC. Full time

    Work Term: PermanentWork Language: EnglishHours: 35 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsWork settingWilling to relocateTasksArrange and co-ordinate seminars, conferences, etc.Supervise other workersTrain other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine...

  • Payroll Administrator

    4 weeks ago

    Kingsville, Canada Mucci Farms Full time

    **Title**: Payroll Administrator **Reports to**: Payroll Supervisor at Mucci Pac Ltd. (Kingsville) **Based at**: Mucci Pac Ltd., Kingsville, ON **Type of Employment**: Full-Time, permanent, 5-days a week; and some additional hours which may include Saturdays, depending on workload and priorities. **Job Responsibilities and Accountabilities**: -...

  • Payroll Administrator

    4 weeks ago

    Kingsville, Canada Mucci Farms Full time

    **Title**: Payroll Administrator **Reports to**: Payroll Supervisor at Mucci Pac Ltd. (Kingsville) **Based at**: Mucci Pac Ltd., Kingsville, ON **Type of Employment**: Full-Time, permanent, 5-days a week; and some additional hours which may include Saturdays, depending on workload and priorities. **Job Responsibilities and Accountabilities**: -...

  • Payroll Administrator

    2 weeks ago

    Kingsville, Canada Mucci Farms Full time

    **Title**: Payroll Administrator **Reports to**: Payroll Supervisor at Mucci Pac Ltd. (Kingsville) **Based at**: Mucci Pac Ltd., Kingsville, ON **Type of Employment**: Full-Time, permanent, 5-days a week; and some additional hours which may include Saturdays, depending on workload and priorities. **Job Responsibilities and Accountabilities**: -...

  • Payroll Administrator

    3 days ago

    Kingsville, Canada Mucci Farms Full time

    **Title**: Payroll Administrator **Reports to**: Payroll Supervisor at Mucci Pac Ltd. (Kingsville) **Based at**: Mucci Pac Ltd., Kingsville, ON **Type of Employment**: Full-Time, permanent, 5-days a week; and some additional hours which may include Saturdays, depending on workload and priorities. **Job Responsibilities and Accountabilities**: -...

  • System Administrator

    3 weeks ago

    Kingsville, Canada Mucci Farms Inc Full time

    **Title**: IT Systems Administrator **Reports to**:IT Director **Based at**: Mucci International Marketing Inc., Kingsville, ON **Revised**: February 21, 2024 **Type of Employment**: Full-Time, permanent, 5-days a week; after hours and weekends depending on workload and priorities. **Job Responsibilities and Accountabilities**: - Design, develop, test,...

  • Financial Administrator-Concur

    1 month ago

    Kingsville, Canada Mastronardi Produce Full time

    Mastronardi Produce pioneered the commercial greenhouse industry in North America, and we’re now the leading greenhouse vegetable company on the continent. Our award-winning, flavorful produce is packed under the SUNSET brand and is available at leading grocery retailers across North America. Family owned for over 65 years, we pride ourselves on having...

  • Financial Administrator-concur

    3 weeks ago

    Kingsville, Canada Sunset Full time

    Mastronardi Produce pioneered the commercial greenhouse industry in North America, and we're now the leading greenhouse vegetable company on the continent. Our award-winning, flavorful produce is packed under the SUNSET® brand and is available at leading grocery retailers across North America. Family owned for over 65 years, we pride ourselves on having the...

  • Financial Administrator-Concur

    4 weeks ago

    Kingsville, Canada Mastronardi Produce Full time

    Mastronardi Produce pioneered the commercial greenhouse industry in North America, and we’re now the leading greenhouse vegetable company on the continent. Our award-winning, flavorful produce is packed under the SUNSET brand and is available at leading grocery retailers across North America. Family owned for over 65 years, we pride ourselves on having...