Executive Assistant to CEO

3 weeks ago

Ottawa, Canada Polytechnics Canada Full time

**Executive Assistant to the CEO**

Polytechnics Canada is the voice of leading research-intensive, publicly funded polytechnics, colleges and institutes of technology. On their behalf, we advocate for federal action related to innovation and skills.

Polytechnic education is technical, hands-on and applied. Polytechnic institutions allow students to learn alongside industry professionals, to industry standards, using industry equipment. The result is a talent pipeline that is highly employable and prepared to hit the ground running. Businesses and organizations partner with polytechnics to solve their challenges through applied research.

The Polytechnics Canada team is a small group of dedicated and enthusiastic professionals. We are seeking a motivated team player who, like us, has high standards for quality work, is able to multi-task and has a great sense of humour.

Responsible for managing day-to-day operations and supporting the CEO, our new Executive Assistant will be proactive and engaging, detail oriented and trustworthy. S/he is a team player that exhibits discretion and good judgement. Experience managing travel, day-to-day finances and HR functions is essential.

**QUALIFICATIONS**:

- Post-secondary degree or related experience
- Familiarity with the non-profit environment, preferably at the national level
- Ability to work independently, with strong organizational skills
- Strong interpersonal and communication skills
- Bookkeeping experience an asset

**KEY RESPONSIBILITIES**:

- Manage the schedule and travel arrangements of the CEO, providing support to other team members as necessary
- Support and maintain relationships with external stakeholders, partners, vendors and clients
- Draft and/or edit minutes, letters and other documents
- Establish, maintain and improve cost-effective operations
- Maintain administrative policies and procedures, ensuring HR policies and practices are being followed
- Monitor costs and expenses, reconciling corporate accounts and coordinating with an external accountant
- Maintain Board, legal, financial and human resources files

**Job Types**: Full-time, Permanent

Pay: $60,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-02-17

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