Office Administrator
6 months ago
Position: Office Administration
Department: Family Resources
Classification/Level: (CA-02)
Employment Status: Term Full-Time or Regular Full-Time
**Reporting Relationship**
The Family Resources Office Administration will report to the Family Resources Department Manager
**Position Summary**
This position is assigned to serve a broad range of administrative and financial support services. According to M’Chigeeng First Nation policies and procedures, the incumbent is expected to be effective and efficient in the organization of work flow.
**Essential Functions**
- Performs a variety of general office support duties such as drafting, typing and proofreading a broad range of documents
- Standardize file management procedures and maintain central filing systems
- Develop file management procedures manual for efficiency and effectiveness for the retrieval of stored documents
- Assist in the organization of department activities and events
- Comply and adhere to the MFN Finance Policy, Personnel Policy and related department policies
- Work as part of a team with achieving the goals and objectives of the MFN Band Council
- Carry out other related duties as assigned from time to time
**Administration**
- Provide assistance with compiling documents for Committee meetings
- Ensure details and tasks for setting up meetings are attended to, including assembling meeting packages
- Record department committee meeting minutes using the standardized format and procedures established by the Administrative and Clerical Support Team
- Maintain a system for recording committee recommendations/motions and a cross reference system of these motions ratified by Band Council; and, ensure the communication of this information
**Qualifications and Requirements**
**Preferred**
- Post Secondary Diploma in secretarial services
- Ontario Secondary School diploma
- Three (3) years related work experience and/or volunteer experience
- Previous work experience working within First Nation organizations is a strong asset
**Minimum**
- Post Secondary Diploma in a related field of study; a combination of three (3) years related training/work experience
- Must have working knowledge office procedures, file management and policy development
- Must have good working knowledge of Microsoft Word, Excel, Power Point and Outlook
- Ability to maintain a high degree of confidentiality
- Excellent communication skills, written, verbal and public relations
- CRC requirement, must be thirty (30) days current and must be an original or certified copy
**Other**
- Experience recording formal meeting minutes
- Excellent organizational skills with ability to prioritize
- Understanding and fluency of Ojibwe is an asset
- Knowledge of Anishinaabe culture, traditions, customs and practices
- Ability to work with mínimal supervision
- Must have or be willing to obtain Standard First Aid and CPR Certification
- CRC/VSS required, current thirty (30) days original or certified copy
**Example - CRC/VSS Rationale (example for Edu Dept)**
**APPLICATION REQUIREMENTS: Cover letter, Resume, Three (3) Current written references (2 work-related from direct supervisor/manager, 1 character reference) & Education Certification**.
**APPLY HERE**
**APPLICATION SUBMISSION TO**:
**Office Administrator**
Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0
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