Payroll Clerk

**Payroll Clerk**

Department: Finance

**Salary**: CA-4

Status: Full-Time Regular

**Reporting Relationship**

The Payroll Clerk reports to the Finance Department Manager.

**Position Summary**

As a key team player in the Finance Department, the Payroll Clerk is responsible for the daily administration of all functions relating to employee payroll.

**ESSENTIAL FUNCTIONS**

**Processing Payroll**
- Accurately processes employee payroll on the ACCPAC payroll module, including term and casual/on-call employees per payroll information forms approved by department managers
- Monitors and records employee time sheets upon department manager approval
- Accurately calculates and records employee payroll details, including required payroll deductions; monitors and tracks employee attendance, vacation entitlement, sick leave credits, overtime and other leave entitlements based on department manager approval
- Ensure MFN’s Personnel Policy is adhered when processing payroll and by verifying attendance, sick leaves, etc.
- Ensures strict confidentiality and privacy is practiced at all times
- Monitors and maintains accurate management of payroll records and employee filing systems
- Reconciles employee and employer payroll deductions
- Prepares and reconciles payroll accounts with the general ledger
- Completes requests for pay-related documents including statements and verifications
- Keeps current and implements applicable payroll legislation requirements

**Reporting**
- Ensure remittances are issued and submitted by the due date for the Teacher’s Pension Plan, Sun Life Pension Plan & Group Life Benefits, WSIB, CPP, Tax, EI and Family Responsibility Office
- Generates and distributes reports in a timely including remittance of employer and employee contributions by pay period, monthly and yearly reports for Teacher’s Pension Plan, Sun Life Group Pension Plan and Group Life Benefits
- Ensure reports are precise and submitted on time to MFN’s benefit providers
- Reviews and processes payroll year end reports for Finance Manager review and Approval

**QUALIFICATIONS & REQUIREMENTS**

**Preferred**

Must have College Diploma in Business Administration or certified Payroll Compliance Practitioner with five (5) years’ experience

**Minimum**

Must have High School Diploma and working toward a College Diploma in Payroll Compliance Practitioner or Business Administration with a minimum of three (3) years direct work related experience or equivalent education, certificates and experience

Is a Canadian Payroll Association member in good standing or is training to become a certified Payroll Compliance Practitioner (PCP)

**Other**

Strong analytical skills, pays strict attention to detail and is a good problem solver

Excellent IT skills with demonstrated proficiency in Excel, Microsoft office, and all ACCPAC modules

Has strong organization and time management skills with proven ability to prioritize, handle multiple tasks to meet deadlines

Must be self-motivated and able to work in a fast paced work environment; able to work with mínimal supervision and is a strong team environment

Maintains excellent employee and management relationships

Has strong verbal and written communications and interpersonal skills

Tact, diplomacy, professionalism and strict confidentiality are essential

Experience and understanding Anishinabek culture and traditions; fluency in Anishinabemowin or is wiliness to learn are strong assets

CRC requirement (30 days current, original or certified copy)

**CRC/VSS Rationale**: M’Chigeeng First Nation and its agents are in a position of trust in services to band member children and/or vulnerable adults, so a safe and secure working environment is mandatory. Applicants must provide a clear VSS Certificate and the CRC must have a record clear and/or dated of any convictions relating to alcohol, drugs, assault, violence and theft. The CRC and VSS must be current (30 days) and must be an Original.

Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:
**APPLY HERE**

Application Due Date: December 6, 2024

**Payroll Clerk**
c/o Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0 (Fax 705-377-4980)