Branch Administrator

2 weeks ago

Dartmouth, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, drives your career development, embraces diversity, and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Position Summary**:
The Senior Branch Administrator supports company operations by maintaining and growing office systems and supervising staff. They have a proven track record of being able to work independently as part of a larger team, a high degree of professionalism, are results and efficiency-driven, and have strong analytical skills.

**Responsibilities**:

- Manage Atlantic branch and corporate communications
- Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Completes operational requirements by scheduling and assigning managers and employees; following up on work results.
- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Maintains support team by recruiting, selecting, orienting, and training administration staff and managers.
- Maintains support team results by coaching, counselling, and disciplining employees and managers, and planning, monitoring, and appraising job results.
- Filing system management and improvement including management of contract set-up
- Data entry and clerical duties as required including back up for reception and answering phones
- Coordinate with head office for the processing of Payroll
- Assist customers with obtaining information required for payment of invoices
- Assisting with processing Accounts Payable, including follow up with staff for approval
- Track Purchasing Card activity
- Review WIP regularly for zero revenue, low margin, negative margin and low margin service work orders
- WIP accrual and deferred/accrued revenue
- Event planning and organization, catering and travel arrangements
- Onboarding new hires & track apprentice progress
- Support Health and Safety department
- Troubleshoot office systems and machines (photocopier, mailing system, etc.)
- Create expense Reports and provide sales administration support.
- Provide local Sales and Marketing Support.
- Perform other duties as assigned by Management.

**Qualifications**:

- College Diploma or certification or combination of relevant training courses
- Minimum 5 years’ office administration experience and 2 years in people management
- Experience in the HVAC/Plumbing industry considered an asset
- Computer skills required - Intermediate knowledge of Word, Excel, Outlook, PowerPoint
- Typing skills min. 50WPM
- Excellent verbal and written communications skills (both English and French)
- Strong administration and record-keeping skills
- Basic accounting/business math skills
- Data entry skills
- Strong organizational and interpersonal skills; self-motivated, self-sufficient and discreet
- Good sense of team spirit

Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country Join us. Make a difference.

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