Part-time Finance Manager

2 months ago

Etobicoke, Canada Women's Habitat of Etobicoke Full time

**Women’s Habitat of Etobicoke**
**Part-Time Finance Manager (IN PERSON)**:

- **(Permanent, Part-Time 21 hours per week)**_

**REPORTS TO**: The Executive Director
**DIRECT REPORTS**:Accounting Coordinator

**JOB SUMMARY**

Women’s Habitat is a multi-service feminist organization supporting women-identified individuals and their dependents impacted by intimate partner and familial violence and poverty. Women’s Habitat provides shelter and services to self-identified women and their dependents who are survivors of violence. Our 25 bed emergency shelter has been providing a safe place to rebuild since 1978. An Outreach Centre was opened in South Etobicoke in 2006 to provide services to women and children in the community.

The Finance Manager is a member of the management team specifically responsible for overseeing and managing the financial health of the agency, operations maintenance and contract management. The Finance Manager currently has one direct report; the Accounting Coordinator. This leadership position ensures financial accountability, operational effectiveness, efficiency and contribute to the overall growth of the agency.

**RESPONSIBILITIES**

**Finance Responsibilities**
- Manage the financial reporting cycle, produce and oversee, for review, all financial returns, reports and other financial documents for external and internal stakeholders.
- Manage and oversee all accounting and bookkeeping for the agency including, but not limited to: accounts payable and receivable, inventory and assets, banking and payroll.
- Ensure accuracy of all financial information including accounting database systems.
- With approval from the Executive Director, plan, develop and prepare annual budget for the entire agency.
- Provide expert financial and budgeting advice and guidance to Managers, compiling and analyzing the consolidated operational budget.
- Provide expert financial advice and guidance to Managers with regard to balance sheet issues such as deferred revenue, accrued expenses and amortization of capital assets.
- Make authoritative recommendations around the establishment of finance policies and standards, and ensure appropriate implementation of financial processes or procedures. Provide substantive input to the development of the agency’s financial controls.
- Prepare financial information (profit and loss, balance sheet, cash flow, variance analysis), schedules and reports.
- Perform cash management functions such as short-term investing and bank. transfers ensuring the agency has enough cash on hand to meet its obligations.
- Review and update journal entries as needed and maintain sub-ledgers for Fixed Assets
- Perform monthly review of accounting records and reports
- Prepare month-end accruals ensuring proper matching and revenues with expenditures.
- Prepare and present monthly financial report to Executive Director and Treasurer, providing useful insights that may benefit the agency.
- Attend all Finance and Audit Committee meetings and prepare and present quarterly financial report to Finance and Audit Committee. providing useful insights that may benefit the agency.
- Maintain balance sheet schedule.
- Ensure polices, standards, deadlines, regulatory and funder requirements are met. Including all levels and many branches of government, as well as private and public and private foundations: o Prepare and submit report on how funds were used from Transfer
- Payment Ontario (TPON)/MCSS, CRRF and United Way. o Complete all financial reporting to the United Way Toronto and York Region.
- Complete the financial section of the quarterly report for the major agency funder, the Ministry of Community and Social Services (MCSS). o Prepare MCSS annual budgets. o Prepare TPAR report to MCSS.
- Prepare and track grant budgets as required.
- Prepare and file Registered Charity return.
- Ensure all tax rebates, reductions and advantages are pursued and that the agency is meeting its requirements with the Charitable Tax Act.
- Oversee and report the filing of HST return.
- Act as the primary liaison with the external auditors to coordinate the fiscal year audit as well as Program audits as required. Prepare all financial information for annual audit with support of the Accounting Coordinator.
- Reconcile and oversee petty cash account.
- Identify agency financial needs and make recommendations.
- Create and distribute finance forms and templates.
- Good relationships with the banks.
- Coordinate with bank to ensure maintenance of GIC investment plan.

**Operations and Administration Responsibilities**
- Oversee and maintain overall responsibility for the work of the Accounting
- Coordinator. Provide ongoing support and guidance to the Accounting Coordinator.
- Negotiate and manage contracts with all agency vendors and service providers.
- Analyze and organize office operations and procedures to increase efficiency and productivity.
- Approve bi-weekly payroll cycle, process ROEs, T4 and T4A admi

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