Finance Associate

2 weeks ago


Etobicoke, Canada Infrastructure Health and Safety Association Full time

**JOB OPENING- POSTING #FIN2024-01**
- **Finance Associate**_
- The Infrastructure Health and Safety Association (IHSA) is part of Ontario’s health and safety system, which includes the Ministry of Labour, Immigration, Training and Skills Development (MLITSD), the Workplace Safety and Insurance Board (WSIB), and four health and safety associations. IHSA is a leader in health and safety education. Through skills-based training, auditing, and evaluation, we provide safety solutions to those who perform high-risk activities. Our goal is to support safe and healthy workplaces free from incidents, injuries, illnesses or fatalities._
- Interested in learning more about who we are and what we do? Check out our podcast series: IHSA Podcast - IHSA Podcast (ihsasafetypodcast.ca)_

**Why should you join our team?**
- Competitive salary with a defined-benefit pension plan for our employees.
- Comprehensive benefits package including life insurance coverage; dental plan, extended health care, and disability leave coverage.
- Support for personal and professional growth and development, tuition assistance and membership reimbursement, with an opportunity for potential career advancement.
- Start at 3-weeks vacation, paid holiday shutdown, wellness days, and discounted gym membership as well.
- A meaningful, rewarding, and challenging career opportunity to make a positive impact in the health and safety industry.

***:
The Finance Associate will be responsible for providing a variety of accounting tasks in the finance department. Responsibilities will include but are not limited to accounts receivable, accounts payable, expense and corporate credit card account administration, bank reconciliation, assisting in the fiscal year end processes and audits, responding to customer inquiries, and assisting with other accounting projects as assigned. The Finance Associate reports directly to the Manager, Finance.

**DATE OF POSTING**: March 13, 2024

**LOCATION**:21 Voyager Court South, Etobicoke, ON M9W 5M7

**NUMBER OF VACANCIES**:1

**SALARY**: $59,704.95- $70,311.88

**RESPONSIBILITIES**:

- Provide support and assist with the quarterly and yearly audit by providing pertinent file documentation required by auditors, as requested by management.
- Assist in the completion of month end procedures, including account reconciliations, journal entries, variance analysis and accruals within the prescribed timelines.
- Reconcile AP Subledger against General Ledger, identify discrepancies and make recommendations for the required adjustments/corrections.
- Participate in year-end physical inventory counts with Stockroom and ensure inventory adjustments are recorded properly.
- Produce ad-hoc reports as requested by management.
- Prepare timely and accurate monthly reports of outstanding accounts to assist with collection calls.
- Responsible for reviewing and posting Accounts Receivable and Payable entries and batches.
- Process refunds within the allotted time periods and with appropriate approvals in place.
- Liaise with all internal departments to ensure accuracy of orders, regarding pricing, payments, products, cancellations and refunds including troubleshooting and correcting Great Plains, Safety Net and e-commerce issues that arise.
- Participate in procurement process by preparing all financial requisitions including quarterly blanket purchase orders and special cases.
- Assist with weekly bank deposits.
- Maintain up-to-date record of credit card payments/balances.
- Responsible for processing all vendor payments on time to avoid interest fees, ensuring that all calculations are accurate and all relevant back up documents are attached, appropriate approvals have been obtained.
- Ensure proper accounts have been used for coding, and items purchased have been duly received by authorized IHSA personnel.
- Responsible for recording inventory shipments in appropriate warehouses in Great Plains after confirming that the supporting documentation is in place. Coordinate with Stockroom and external suppliers of products to resolve any issues.
- Recommend improvements to the existing department processes to increase productivity and strengthen controls.
- Conduct weekly cheque runs and EFT payment submissions, ensuring accuracy of amounts, vendors and date of payments align with the supporting documents.
- Responsible for accessing banking functions via TD Web Business Banking to retrieve various banking statements, transmit cheque and EFT files and request for their approval by authorized signatories. Ensure weekly cheque runs are signed by the authorized signatories.
- Responsible for all employee expense accounts using Dynamic CRM Safety Net and Dynamic Great Plains to ensure all calculations are accurate; correct accounts have been used for coding and verify amounts including taxes; adherence to IHSA’s Procurement Directives, all relevant policies and procedures and Delegation of Authority Policy; and all relevant documentation an


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