Legal Assistant

3 weeks ago

Toronto, Canada CAPREIT Full time

:
**Title**: Legal Assistant

**Reports To**: VP Legal & Corporate Secretary

**Position Summary**:
**Responsibilities**:

- Manage calendar and schedule/reschedule all meetings and appointments for the VP Legal and other members of the Legal Department, as required
- Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents
- Coordinate execution and notarization, if required, of various documents
- Book boardrooms, prepare agendas, meeting material and meeting minutes
- Prepare reports and correspondence
- Handle all incoming/outgoing mail as well as mail to be sent out by courier
- Coordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materials
- Draft and review resolutions, termination notices, legal letters and other ancillary documents
- Research and prepare memos on legal-related matters
- Assist with continuous disclosure matters under applicable securities laws
- Coordinate and execute acquisition/disposition related requests, including due diligence requirements
- Provide support for property acquisitions and dispositions, financing and re-financing transactions and land development matters
- Coordinate external counsel and/or other vendor/purchaser’s counsel to ensure timely closing of transactions
- Prepare expense reports
- Coordinate review and payment of invoices
- Coordinate various department needs of the Legal Department
- Organize team events to foster engagement amongst the Legal Department

**Qualifications**:

- 5-10 years providing legal support
- Prior experience working in a legal environment
- Post-secondary diploma or certificate from a Law Clerk program (an asset)
- Excellent verbal and written communication skills and strong attention to detail
- Have working knowledge of Microsoft Word, Excel, Powerpoint, Outlook and Diligent Boards
- Excellent organizational and scheduling skills
- Strong analytical, critical thinking and creative thinking skills
- Client-service oriented, including strong interpersonal and relationship building skills
- Proven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the department
- Ability to work in a team

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