Administrative Support Ii

2 weeks ago


Edmonton, Canada Alberta Health Services Full time

**Your Opportunity**:
This is an Administrative Support II position within the Billing Cash and Collections portfolio. Provides telephone and in person reception duties and a variety of mailroom printing and scanning duties such as receiving, open/counting incoming mails. Sorting and scanning invoices/documents in system. Gather and prepare all outgoing mail and perform filling duties. AS II positions can be divided into specific accountabilities and tasks for individuals working in one accountability area only, or in a set of accountability areas. Key Responsibilities: Deal with high volume of daily incoming mail, which needs to be opened, sorted, stamped, and distributed accordingly. Prepare incoming cheques listing with necessary details, scan their advice backup individually and appropriately name them in the network drives for other staff’s use. Sort the high volume of return mails/incoming faxes and distribute by scanning them to respective staff members. Review and complete daily high volume print runs from multiple billing systems. Answer telephone calls, retrieve messages and distribute to respective staff members. Perform all necessary filing functions. Deal with a high volume of gathering, sorting and preparing all outgoing mail for daily invoices and statement runs in a timely manner. Determine placement of scanned documents as per AHS retention policy. Attend to ad-hoc requests for faxing and retrieval of invoices/statements. Monitor print and mail supplies and place orders when necessary. Schedule service calls for Office Hardware (mail Machine/Printer etc.) maintenance when needed. Ensure all daily tasks are completed before end of day to prevent impact on other workflows and teams. Other duties assigned by Supervisors/Managers.

**Description**:
As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.
- Classification: Administrative Support II
- Union: AUPE GSS
- Unit and Program: Billing, Cash and Collections, Finance
- Primary Location: Seventh Street Plaza
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 23-JUN-2023
- Employee Class: Regular Full Time
- Date Available: 10-JUL-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $21.30
- Maximum Salary: $25.89
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
Completion of Grade 12 or equivalent.

**Additional Required Qualifications**:
This position requires strong multi-tasking skills and involves daily completion of high volume, repetitive, fast paced and physically demanding tasks (lifting, pushing etc.) that need to be completed on tight timelines. Minimum 3 years of most recent experience with a large organization in an administrative and office environment. Demonstrated use of MS Office (Excel and Word).

**Preferred Qualifications**:



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