Construction Administrator

6 months ago

Edmonton, Canada ICT Group Full time

About International Cooling Tower:
International Cooling Tower Inc. (ICT) is a renowned leader in providing cooling tower solutions across various industries. With a dedication to exceptional quality, value and service, ICT has been at the forefront of cooling tower technology for over two decades. We take pride in delivering quality products and services that make us a trusted partner in the cooling tower industry.

Job Summary:
We are seeking a diligent and organized Construction Coordinator to support our Construction Manager in the day-to-day operations of construction projects. Based at our head office in Edmonton, AB, this role is responsible for coordinating personnel dispatch, ensuring employee training compliance, overseeing site orientations, managing new hire documentation, and procuring personal protective equipment (PPE) and weather-specific gear. Proficiency in Microsoft Office, particularly Excel and
Teams, is crucial for success in this role.

Key Responsibilities:
Personnel Dispatch:

- Maintain communication with Union partners for personnel recruitment to jobs across Canada
- Coordinate the dispatch of construction personnel to project sites, ensuring proper staffing levels.
- Maintain accurate records of employee assignments, schedules, and site locations.
- Some work outside of normal hours during short periods required to ensure crews dispatched in timely manner

Training and Site Compliance:

- Monitor and maintain records to ensure employees have the necessary training and certifications required for their roles.
- Assist in scheduling and tracking employee training programs and updates.
- Schedule pre-employment and pre-access drug and alcohol testing with third party vendors.
- Support Health and Safety with post incident

Site Orientations:

- Oversee the completion of site orientations for all personnel before they commence work on a project.
- Ensure that site-specific safety procedures and guidelines are communicated effectively.

Recruitment & New Hire Documentation:

- Work with Union partners to recruit labour roles based on project needs.
- Gather and organize new hire documentation, including employment contracts, tax forms, and identification.
- Collaborate with HR and Payroll to activate new employees and facilitate a smooth onboarding process.

PPE and Gear Procurement:

- Order, distribute, and manage personal protective equipment (PPE) for employees.
- Procure and distribute winter/rain gear to ensure employee safety and comfort on construction sites.

Record Keeping:

- Maintain accurate and up-to-date records of personnel dispatch, training, site orientations, and equipment distribution.
- Generate reports and summaries as needed to support construction operations.
- Utilize Microsoft Office tools, particularly Excel & Teams, for data analysis, reporting, and tracking.

Qualifications:

- Industrial Construction Experience Required
- High school diploma or equivalent (post-secondary education or certification in a relevant field is a plus).
- Previous experience in construction coordination or related roles is preferred.
- Experience working with various unions, and union craft
- Strong organizational and record-keeping skills.
- Proficiency in Microsoft Office, especially Excel, for data management and reporting.
- Excellent communication and interpersonal skills.
- Detail-oriented with a commitment to accuracy.
- Ability to work effectively in a fast-paced environment.
- Familiarity with construction safety standards and practices is an asset.
- Knowledge of HR and payroll processes is a plus.

Work Environment:
This role is based at the head office in Edmonton, AB, and is a 100% in-office position (no work from home).

Pay: From $55,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Industrial construction: 2 years (required)

Ability to Commute:

- Edmonton, AB T6N 1C7 (required)

Work Location: In person

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