Business Support Coordinator

2 months ago

Mississauga, Canada AstraZeneca Full time

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation - ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

As a Business Support Coordinator in Late Development Oncology/CMO, you will use your excellent organizational skills to enable Senior Leaders to focus on science to deliver medicines to patients. Working within our Global Team of 30 Administrative Coordinators providing global support, you will operate in a dynamic and fast-paced environment providing high-quality project coordination and 1:1 support to our Senior Leaders, teams, and key business processes.

Work with urgency and focus, proactively communicating with collaborators and simplifying your work process. With a growth mindset, you will work in close collaboration with your peers across Late Dev Development Oncology/CMO is searching for individuals who have a solid understanding of standard methodologies and are dedicated to promoting knowledge sharing and improving key business processes. We highly value proactive thinking to see opportunities for simplification and innovation.

**Responsibilities**:

- Administrative support at a senior level; to include sophisticated and complex calendar management, domestic and international travel bookings, expenses management.
- Independently and pro-actively resolve issues and challenges relating to administrative requests and calendar conflicts.
- Facilitate smooth communications between executives and other internal and external collaborators.
- Lead the practical arrangements and contribute to the preparations of internal and external meetings and team engagements.
- Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists).
- Lead and coordinate logistics relating to virtual and face-to-face meetings.
- Information management for team access (SharePoint management, storing of minutes, presentations, file structure), training teams on usage and making process improvements.
- Provide specialist project administrative support to leaders and department, as required.
- Effectively lead special projects and other duties as assigned.
- Work collaboratively to deliver initiatives that create engagement & wellbeing for the team.
- Participate in and contribute to knowledge sharing and training.
- Participate in and contribute to administrative continuous improvement activities.
- Provide guidance/coaching and mentoring to colleagues where required.
- Support and contribute to creating a high-performing team, facilitating good cross-team collaboration.

**Essential Skills/Experience**:

- 5+ years of experience in an administrative role supporting complex projects.
- High School Diploma required, Bachelor Degree or equivalent experience preferred.
- Extensive calendar management using Microsoft Outlook.
- Prior experience supporting multiple functional leaders.
- Excellent verbal and written communication skills.
- Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion.
- Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively.
- Demonstrate attention to detail, working to consistently deliver to a high standard.
- Strong organizational, forward-planning, and stakeholder management skills.
- Solid relationship-building skills to develop networks both within the company and externally.
- Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations.
- Demonstrated ability to effectively work in a global environment balancing competing priorities.

**Desirable Skills/Experience**:

- Advanced proficiency in Microsoft Office Suite, including extensive calendar management in Outlook and data management in Excel.
- Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.

**Great People want to Work with us Find out why**:

- GTAA Top Employer Award for 10 years
- Top 100 Employers Award
- Canada’s Most Admired Corporate Culture
- Learn more about working with us in Canada
- View our YouTube channel

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination.

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