Accounts Payable Administrator
3 weeks ago
**Accounts Payable Administrator**
**Bentall Tower I | Vancouver, BC**
**Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.
BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.
**The Opportunity**:
The Accounts Payable Administrator will report directly to the Senior Property Manager and will be responsible for processing Accounts Payable invoices, documents and payments in a timely, accurate manner and assisting in the overall success of the Accounts Payable & Operations team.
**What You Will Do**:
- Upload and data entry of AP invoice preparation in document management system
- Ensure the accuracy of the invoices and applicable tax
- Process payments as per established cheque run
- Respond to vendor inquiries and reconcile vendor statements
- Handle utility & telephone billings and track account information
- Handle void cheques and vendor setup requests
- Confirm vendors are registered correctly on Complyworks
- Process Visa entries and also employee expenses as requested
- Work with future PO system to ensure invoices are correctly matched prior to payment
- Responsible for the distribution of the daily mail and courier
- Provide support to the Property Administrator team as required
- Work closely with PM & operations team to ensure proper approvals are received
- Provide assistance on chargebacks and other AP related issues
- Provide top level customer service to both internal and external customers
- Review ongoing processes for efficiency and provide proactive suggestions to improve team performance
- Adhere to Accounts Payable policies and procedures
- Other duties as required
**Who You Are**:
- 2 years related accounts payable experience.
- Experience in real estate operations a definite asset.
- **Relationship Skills -** Ability to communicate effectively, both oral and written; ability to develop and sustain cooperative working relationships.
- **Organizational/Multi-Task Skills** - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities and adapt to new ideas and constant changes.
- **Computer Skills -** Strong skills in Excel and Word.
We thank all applicants for their interest in employment with BentallGreenOak (Canada) LP, however only those selected for an interview will be contacted.
BentallGreenOak is committed to equitable hiring practices, and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process.
**Job Types**: Full-time, Permanent
**Benefits**:
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Application question(s):
- Are you legally eligible to work in Canada? If you currently have work permit, please list what kind of work permit it is and the expiration date.
**Experience**:
- Accounts payable: 2 years (required)
Work Location: Hybrid remote in Vancouver, BC
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