Accounts Payable Administrator

4 weeks ago

Vancouver, Canada Leith Wheeler Investment Counsel Ltd. Full time

Job Description:

Invoice Processing: Receive and review vendor invoices, verify their accuracy and completeness. Match invoices with purchase orders, contracts, or other supporting documentation to ensure proper authorization and documentation. Payment Processing: Prepare and process payments viz. cheques, electronic transfers, or online payment systems. Maintain accurate records of payments made and reconcile accounts payable transactions. Expense Reporting: Review and process employee expense reports, verifying compliance with the firm’s policies and procedures. Ensure appropriate supporting documentation and approvals are in place before reimbursement. Vendor Management: maintain positive relationships with vendors, respond to inquiries or issues regarding payments, and resolve any discrepancies or disputes. Ensure timely and accurate communication with vendors regarding payment status and other financial matters. Financial Recordkeeping: Maintain organized and accurate records of accounts payable transactions, invoices, and payment documentation. Update and reconcile payable ledgers and other financial records regularly. Tax remittance: GST/ PST/ QST/ Income tax installment/ Alberta Tax Month-end Close: Assist in the month-end closing process by preparing necessary reports, accruals, and reconciliations related to accounts payable. Compliance and Internal Controls: Adhere to established internal controls and company policies related to accounts payable. Ensure compliance with relevant accounting principles, regulations, and audit requirements. Audits: Assist in internal and external audits related to accounts payable, providing necessary documentation and information as required.

Job Qualifications:

Strong understanding of accounting 2-4 years of proven experience in accounts payable High level of proficiency in MS Excel including lookup functions Experience working with ACPACC (Sage300) is an added advantage

Attributes for Success

Positively contributing to our Culture Blueprint – Character (Be Genuine), Connection (Build Relationships), and Commitment (Deliver Excellence) High degree of professional ethics and integrity High level of accuracy and attention to detail Thrives in a team environment, and effectively contributes to the team Being curious. Asking questions is appreciated and encouraged

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