Accounting Clerk

2 weeks ago

London, Canada Delta St John Full time

Our accounting team oversees the financial processes of the organization and supports the larger team in providing an exceptional experience for all of our guests. Your contribution helps ensure guests have an enjoyable stay.

What will I be doing?

As Accounting Clerk you are responsible for assisting the Director of Finance in preforming general accounting duties, including accounts payable, accounts receivable, payroll process support and inventory observations. You are also responsible for completing all assigned work in an accurate and timely manner, in accordance with accounting policies, procedures and hotel standards. Specifically, you would be responsible for performing the following tasks to the highest standards:

- Process invoices as received and reconcile all vendor statements monthly. Ensure proper coding, back-up & authorization, and verify pricing & extension.
- Route invoices with purchase order attached to department heads and Executive Committee members for approval.
- Ensure all monthly contracts, leases, utility and liquor invoices are paid on the approved company schedule and that all discounts are taken.
- Process expense reports, check requests and purchase requisitions for final approval and payment processing.
- Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
- Assist in reconciling open account status items
- Assist in the maintenance of cashier contracts.
- Assist in the maintenance of an efficient filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and other administrative duties.
- Assist with month end closings and preparing the month end package.
- Assist other accounting and administrative associates, as needed.

NOTE:
This description excludes non-essential and marginal functions of the position that are incidental to the performance of the fundamental job duties. Furthermore, the specific examples in each section are not intended to be all-inclusive. Rather, they represent the typical elements and criteria considered necessary to perform the job successfully. Other job-related duties may be assigned by the associate’s supervisor.

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