Accounts Payable

6 days ago


London, Canada Nothers Signs & Recognition Full time

**General Responsibilities**:
**Accounts Payable (AP) & Accounts Receivable (AR)**:

- Collaborate with the Accounting Manager to reconcile purchase orders and post accounts payable invoices, ensuring proper General Ledger (GL) coding.
- Follow up on accounts receivables with customers, set up electronic payments, and maintain monthly KPIs, providing weekly updates to the Sales Team to outline any concerns.
- Process incoming customer payments and maintain a detailed Excel spreadsheet for deposits (cheques and cash).
- Maintain and update vendor and customer accounts.

**Daily and Monthly Processes**:

- Process daily cash journals to ensure accuracy and complete timely daily closures.
- Process team expense submissions for payment upon approval by the Accounting Manager.
- Reconcile and maintain company credit cards, ensuring all records are accurate and up to date.
- Collaborate with the Accounting Manager to complete monthly KPIs and financial reporting tasks.
- Documents management - digitize vendor and customer documentation to streamline access and reduce physical paperwork.
- Customer account monitoring - proactively monitor accounts for trends (e.g. frequent overdue payments) and escalate to Accounting Manager.

**System Expertise and Training**:

- Reconcile petty cash monthly, ensuring compliance with company policies and forward for Accounting Manager.
- Review and test new workflows to improve inefficiency.

**Record-Keeping and Special Tasks**:

- Process NCARs approved by the Accounting Manager, maintaining meticulous records.
- Issue redo order numbers upon approval from the Accounting Manager and maintain thorough documentation.
- Collaborate with the Accounting Manager on customer sponsorships, ensuring proper posting to accounts (VIK or accounts payable).
- Assist in costing analysis by tracking expenditures and reporting on budget adherence.
- Process documentation - create and maintain step-by-step guides for new re-occurring processes (e.g. expenses submissions and sponsorships) to ensure team consistency and continuity.
- Financial metric tracking - track and analyze AP turnover and AR collection to help support leadership’s strategic decisions.
- Team calendar management - maintain a shared calendar for key financial deadlines. (e.g. payment runs, reporting cycles) and remind team members as needed.
- Meeting preparation - prepare materials, agendas or summaries for Accounting Manager as required.
- Act as a temporary backup for the primary purchasing team during absences, high-volume periods, or special projects and assist with:

- Ensuring continuity of purchasing operations by following established procedures and guidelines.
- Generating and managing Purchase Orders (Request for Quotations) from approved vendors when required.
- Comparing supplier quotes to ensure the best pricing, terms, and lead times.
- Ensuring compliance with vendor agreement and minimum order quantity.
- Tracking and updating lead times for ongoing POs to manage expectations with internal teams.
- Monitoring order statuses and follow up with vendors to ensure on-time delivery.
- Coordinating with the Receiving team to verify deliveries meet quality standards.
- Communicating purchase order updates and potential delays to the Inventory and Operations teams.

**Qualifications**:

- **Education**: Diploma or degree in Accounting, Bookkeeping, Finance, Business Administration, or a related field preferred.
- **Experience**: 2+ years of experience with both accounts payable and receivable workflows.
- **Technical Skills**: Proficiency in accounting software, Excel (intermediate to advanced), and familiarity with merchant terminal systems like Clover. Knowledge of ERP systems an asset.
- **Communication**: Strong written and verbal communication skills for reporting and training purposes.
- **Analytical Abilities**: Proficient in use of pivot tables and financial modeling tools in Excel.
- **Key Attributes**:

- Strong attention to detail, excellent organizational skills, and the ability to work collaboratively across teams.
- Ability to troubleshoot and resolve discrepancies in financial records independently
- Takes initiative to identify areas for process improvement or cost-saving opportunities.
- Demonstrates a strong commitment to handling sensitive financial information discreetly.

**What is Special About Working for Nothers the Award Store**:

- Opportunity for professional development and growth
- Diverse team and leadership
- Learn from tenured team members from 5-40 years
- We are proud to be industry leaders and innovators to set the pace.
- Recognition (and awards, corporate gifts) is a fun, uplifting, growing industry.
- Our culture provides a safe place to work and thrive

**Employment Specifics**:

- Wage: $21.00 - $23.00 per hour at start.
- To be reviewed at the end of the probationary period (six months).
- Hours 8:00am to 4:30pm

Vacation

You will receive two weeks paid vacation, which will



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