Controller

2 weeks ago


Vancouver, Canada York House School Full time

**Controller**

**Start in August 2023**

**Working at York House School**

York House School is a vibrant and close-knit school community where people feel valued, engaged, and connected to the school. All staff contributes towards empowering our students to develop the knowledge, skills, and competencies to succeed in the world beyond our doors. On our path to creating a more inclusive, equitable, and sustainable future, we share the belief that individuals have inherent rights and deserve to be respected for who they are; that every member of our community belongs here and feels included; that we must treat others with dignity and expect the same in return.

**Position Overview**

The Controller, who reports to the Director of Finance and Operations, is an integral part of the Finance Office Team and the overall operation of the School. Their role is to support strategic growth through tactical execution, including the development, implementation, management and monitoring of integrated financial systems, policies and procedures. They will be responsible for the management and safeguarding of all financial assets and accounting functions for the Society and Foundation.

**Key Accountabilities**

**Accounting**
- Manages accounting and financial management functions, including monthly bank and payroll reconciliations and safeguarding of significant financial assets and data
- Responsible for review of payroll, benefits, RRSP and related filings
- Responsible for minimizing overdue student and customer accounts.

**Systems**
- Recommends, develops, implements and administers effective financial systems and integration with other related systems such as Admissions, Raisers Edge, Financial Edge, ADP systems
- Manages the general ledger to ensure that data is complete and accurate
- Responsible for developing, standardizing and automating reporting

**Financial Planning and Analysis**
- Develops quarterly forecasts, variance analysis and reporting
- Develops and maintains a financial dashboard
- Assists the Director of Finance and Operations with the annual budget preparation process
- Performs ad hoc financial analysis as required

**Reporting Responsibilities**
- Month-end close and reporting to budget managers
- Preparation of financial information for annual reports and other external communications
- CAIS, NBOA and ISABC annual benchmarking and reporting
- York House School Foundation accounts and reporting
- Endowment analysis and reporting

**Audit and Compliance**
- Leads the annual eligible student audit and annual audit of the financial statements, including required schedules, supporting documents and financial statements
- Keeps abreast of current developments in Canadian Generally Accepted Accounting Principles (GAAP), Income Tax Act and Canada Revenue Agency (CRA) policies and assists in interpreting these developments and their impacts on the organizations
- Ensures statutory compliance and develops a bi-annual report for the Finance Committee

**Fundraising Support**
- Works collaboratively with the Advancement Team to reconcile donations and ensure compliance
- Ensures funds are accounted for and disbursed according to designated intent
- Works collaboratively with the Advancement Team to develop case and stewardship materials
- Coordinates the use of PAC Gaming Grant funding with the Academic Directors and the Parents’ Association

**Policies and Procedures**
- Recommends, develops, implements and administers effective financial policies and procedures
- Recommends and implements process improvements to increase efficiency and reduce costs
- Prepares internal controls framework and develops testing
- Responsible for financial record keeping in line with document management policies

**General**
- Supports the implementation of major projects
- Attends Finance Committee meetings and is responsible for taking minutes
- Performs other related duties in keeping with the purpose and accountabilities of the position

**Competencies and Qualifications**:

- University degree in Accounting or a related discipline
- CPA designation
- Knowledgeable in compliance requirements (i.e., PIPEDA, CASL, CRA, PCI)
- Previous experience in systems development, policy development and controls an asset
- Experience in a not-for-profit environment and/or with fund accounting preferred
- Experience with managing a payroll function
- Previous experience working in a school would be an asset
- Computer Literacy required - Knowledge of Blackbaud’s Financial Edge database and familiarity with Blackbaud’s On Products
- Intermediate to advanced ability working with database management or information systems Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint) as well as proficiency with Mac, Google docs and Gmail Advanced skills using spreadsheets. Stays abreast of software updates.
- A self-starter with excellent problem-solving abilities is proactive and takes initiative
- A high


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