Administrative Assistant I

1 month ago

Thunder Bay, Canada VON Canada (Ontario) Full time

**Requisition Details**:
Employment Status: Permanent, Part Time (0.5 FTE)
Program Name: Branch Operations
Number of Hours Bi-Weekly: 37.5
Work Schedule: Days
On-Call: No

**Job Summary**:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the Community Support Services team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.

**Key Responsibilities**:

- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produces reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Receives and receipts donation, and bill payments
- Performs other duties as assigned.

**External and Internal Relationships**:

- Communicates regularly and follow up with employees, managers and corporate services staff.

**Education, Designations and Experience**:

- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.

**Skill Requirements**:

- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times

**Other**:

- Criminal records and vulnerable sector check
- The use of Personal Protective Equipment (PPE) may be required

Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.

  • Administrative Assistant I, Branch Operations

    2 weeks ago

    Thunder Bay, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Permanent, Full-time (1.0 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days Union/Bargaining Unit: UNIFOR On-Call: No **Job Summary**: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the...

  • Administrative Assistant

    5 days ago

    Thunder Bay, Canada Ministry of Natural Resources and Forestry Full time

    Are you a highly organized individual with strong administrative skills? If so, here is your opportunity to showcase these skills while performing a variety of duties in a fast-paced environment. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to...

  • Administrative Assistant

    2 months ago

    Thunder Bay, Canada Ministry of the Solicitor General Full time

    Do you have strong administrative, organizational and communication skills? If so, consider this role with the Ministry of the Solicitor General where you will provide a variety of administrative support services to the Superintendent and Deputy Superintendent of Administration of the Thunder Bay Correctional Centre. **OPS Commitment to Diversity,...

  • Administrative Assistant

    5 days ago

    Thunder Bay, Canada Ministry of the Solicitor General Full time

    Do you have strong administrative, organizational and communication skills? If so, consider this role with the Ministry of the Solicitor General where you will provide a variety of administrative support services to the Superintendent and Deputy Superintendent of Administration of the Thunder Bay Correctional Centre. Note: This position is required to...

  • Administrative Assistant

    1 month ago

    Thunder Bay, Canada Ministry of the Solicitor General Full time

    Are you an organized, motivated administrative professional who thrives in a fast-paced office environment? If you answer yes, imagine yourself in the role of Administrative Assistant at the Ontario Office of the Fire Marshal. **OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the...

  • Administrative Assistant

    1 month ago

    Thunder Bay, Canada Ministry of Natural Resources and Forestry Full time

    Do you have highly developed administrative and customer service skills? If so, they will be well utilized as the Administrative Assistant providing critical administrative and business support services to internal and external clients in the Ministry of Natural Resources and Forestry's Regional Operations Division. Please Note: - 1 permanent position...

  • Administrative Assistant

    1 month ago

    Thunder Bay, Canada Jones Insurance Full time

    We are looking for **an Administrative Assistant** to support our growing team! This role is for someone with exceptional organizational abilities looking to grow into an advanced administrative position **or** become a licensed broker in the 1-2 years to follow. Our administrative professionals have essential roles in our organization that directly support...

  • Administrative Assistant

    2 months ago

    Thunder Bay, Canada Jones Insurance Full time

    We are looking for **an Administrative Assistant** to support our growing team! This role is for someone with exceptional organizational abilities looking to grow into an advanced administrative position **or** become a licensed broker in the 1-2 years to follow. Our administrative professionals have essential roles in our organization that directly support...

  • Administrative Assistant I, Branch Operations

    2 weeks ago

    Thunder Bay, Canada VON Full time

    Description Position at VON Canada (Ontario) Requisition Details: Employment Status: Permanent, Full-time (1.0 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days Union/Bargaining Unit: UNIFOR  On-Call: No Job Summary: The Administrative Assistant I is responsible for administrative support functions to...

  • Administrative Assistant I, Branch Operations

    4 days ago

    Thunder Bay, Canada VON Full time

    Description Position at VON Canada (Ontario) Requisition Details: Employment Status: Permanent, Full-time (1.0 FTE) Program Name: Branch Operations Number of Hours Bi-Weekly: 75 Work Schedule: Days Union/Bargaining Unit: UNIFOR  On-Call: No Job Summary: The Administrative Assistant I is responsible for administrative support functions to...

  • Network Administrator I

    2 weeks ago

    Thunder Bay, Canada Lakehead University Full time

    **NETWORK ADMINISTRATOR I** **Orillia Campus** **Technology Services Centre** **Full Time, Permanent** *** **OPSEU Position** **Salary $37.69 - $44.99 per Hour** **Primarily an 8:30 a.m. to 4:30 p.m. shift, Monday to Friday.** **When required, hours of work may be modified to suit the needs of the University.** **DUTIES** - Install, configure and...

  • Amended - Administrative Assistant - Bilingual

    1 month ago

    Thunder Bay, Canada Ministry of the Environment, Conservation and Parks Full time

    Amendment: Application deadline extended. Come join the Ministry of the Environment, Conservation and Parks where you will utilize your excellent administrative and customer service skills to support staff and the management team, ensuring the efficient daily operation of the office. Position functions within the Drinking Water and Environmental Compliance...

  • Mail and Administrative Support Assistant

    1 month ago

    Thunder Bay, Canada Ministry of Colleges and Universities Full time

    We are in need of an energetic, administrative professional with a high degree of initiative to provide a wide range of mail and administrative support services to the Ontario Student Assistant (OSAP) program for the Student Financial Assistance Branch, Ministry of Colleges and Universities. **OPS Commitment to Diversity, Inclusion, Accessibility, and...

  • Administrative Assistant, Faculty Affairs

    2 months ago

    Thunder Bay, Canada Northern Ontario School of Medicine Full time

    Reporting to the Director of Faculty Affairs, the Administrative Assistant, Faculty Affairs will provide administrative support to the leadership of the Faculty Affairs Portfolio and to the Faculty in the Medical, Human and Clinical Sciences Divisions. This position is covered by the Terms and Conditions of the OPSEU Staff Unit 677 Collective Agreement. A...

  • Network Administrator I

    1 month ago

    Thunder Bay, Canada Lakehead University Full time

    **Job ID**:OR-OPSEU-23-01 **Job Title**:Network Administrator I **Department**:Technology Services Centre **Campus**:Orillia, ON **Status**:Full Time, Permanent **Job Category**:OPSEU **Salary**: $37.69 - $44.99 per Hour **Date Posted**:June 29, 2023 **Closing Date**:July 28, 2023 **Why Lakehead University?** At Lakehead University we challenge the...

  • Administrative Assistant

    3 days ago

    Thunder Bay, Canada Lakehead University Full time

    **ADMINISTRATIVE ASSISTANT**: **Departments of Chemical, Civil & Mechanical Engineering** **Full time, Temporary Position** **COPE, Level 7** **Competition # COPE-23-01** The Administrative Assistant is primarily responsible for providing administrative support to the Chemical, Civil and Mechanical department chairs, Contract Lecturers and students. This...

  • Amended - Administrative Assistant

    1 month ago

    Thunder Bay, Ontario, Canada Ontario Ministry of Transportation Full time

    Amendment: Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.The Remote...

  • Administrative Assistant

    4 days ago

    Thunder Bay, Canada Hospice Northwest Services Full time

    Job Summary: We are seeking an Administrative Assistant to join our team (12 mth contract) with possibility of extension. Under the direction of the Executive Director, the Administrative Assistant is the first point of contact for clients at Hospice Northwest Services. The Administrative Assistant supports clients by streamlining phone calls to the...

  • Administrative Assistant

    1 month ago

    Thunder Bay, Canada Appraisal Group (Thunder Bay) Inc. Full time

    The full-time administrative assistant will assist the Energy Division with a variety of duties to include assisting on preparing reports, searching/preparing files, and general administrative duties as required. Schedule: - 8 hour shift - Day shift Work Location: In person

  • Pharmacy Assistant

    1 week ago

    Thunder Bay, Canada Walmart Canada Full time

    Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the...