Accounts Payable Clerk

4 weeks ago


Toronto, Canada The CReATe Fertility Centre Full time

**Job Summary**:
The Accounts Payable (AP) Clerk is responsible for ensuring the accurate and timely processing of accounts payable transactions across multiple departments and entities within the organization. This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively with internal teams and external vendors. The AP Clerk plays a key role in maintaining financial accuracy and supporting the smooth operation of a multi-entity structure.

**Key Responsibilities**:
**Invoice Management**:

- Review, verify, and process invoices for accuracy, proper coding, and appropriate departmental or entity allocation.
- Match purchase orders and receipts to invoices and resolve discrepancies.
- Ensure invoices are approved according to company policies and authorization limits.

**Payment Processing**:

- Prepare and process payment runs (checks, wire transfers, or credit cards) in a timely manner for multiple entities.
- Monitor due dates to ensure prompt payment and avoid late fees.
- Reconcile vendor statements and resolve payment discrepancies.

**Vendor Management**:

- Set up and maintain vendor accounts across departments and entities.
- Communicate with vendors to address payment inquiries, resolve disputes, and request updated documentation (e.g. banking details).

**Inter-Departmental Coordination**:

- Collaborate with department managers to ensure proper coding of expenses and adherence to budgets.
- Work with the finance team to allocate expenses accurately across entities.
- Assist in month-end and year-end closing processes by providing AP-related documentation and reconciliations.

**Reporting and Documentation**:

- Maintain accurate records of all AP transactions, ensuring compliance with company policies and tax requirements.
- Generate reports on AP activity, aging, and accruals as needed.
- Support internal reviews by preparing and providing necessary documentation.

**Education**:

- Diploma or degree in Accounting, Finance, or a related field preferred.

**Experience**:

- Minimum 2 years of experience in an AP or similar accounting role.
- Experience with **QuickBooks online** is **required**

**Skills**:

- Strong knowledge of accounting principles and practices.
- Proficient in Microsoft Office Suite, particularly Excel.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.

**Additional Requirements**:

- Familiarity with multi-entity accounting structures and intercompany transactions is a plus.
- Understanding of basic accounting principles, including expense allocation and accruals.
- Ability to work both independently and collaboratively within a team.

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Company events
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M5G 1N8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts payable: 2 years (required)
- QuickBooks online: 2 years (required)

Work Location: In person


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