Recruitment Administrator

3 weeks ago

Edmonton, Canada Catholic Social Services Full time

**_Catholic Social Services is currently recruiting for full-time, forty (40) hours per week Recruitment Administrator, located in Edmonton, Alberta. This position has a weekly schedule of Monday to Friday, 8:30-5:00pm_**

**Program Overview**:
This position includes coordinating and communicating recruitment and hiring related activities for potential employees within our Children, Family, and Community Service. The Recruitment Administrator demonstrates a strong attention to detail and the ability to balance multiple demands simultaneously.

**Job Overview**:
The Recruitment Administrator coordinates recruitment and hiring related activities for potential employees. The Recruitment Administrator demonstrates a strong attention to detail and the ability to balance multiple demands simultaneously. The Recruitment Administrator is a supportive team player who works within a fast paced, dynamic environment while ensuring the confidentiality of personnel information.

Primary job duties may include but are not limited to:

- Understands, supports, promotes, and adheres to the Agency’s vision, mission, values, and organizational ethics, and treat all persons with humility, compassion, and respect
- Presents as a positive and professional role model and ambassador for the Agency in interactions with clients, stakeholders, and the public. Maintains respectful personal boundaries
- Communicates effectively and respectfully in a professional and confidential manner with all Agency employees, and internal and external stakeholders
- Provides a large volume of administrative support
- Provides timely and accurate information to management regarding all new hires
- Posts and/or advertises position vacancies in conjunction with the HR Service Partner
- Coordinates interview schedules with hiring managers
- Participates in front-line interviews with Program Supervisor(s) and Team Leads
- Establishes and maintains approved employee complements
- Updates and tracks employee complements to include any changes in the employee life cycle (resignations, new hires, transfers and employee changes)
- Communicates employee status changes and terminations with the appropriate HR team members
- Assists with projects as assigned or identified based on the Agency needs
- Completes incident reports, serious occurrence reports and/or other administrative duties in a precise and timely manner as per Agency policy and procedures
- Completes and submits monthly documentation as per standard procedures on or before assigned due dates, such as employee time sheets, quarterly progress reports, etc.
- Performs other related duties as required

**Education and Qualifications**:

- Minimum of a Diploma in a Management/Business Administration discipline or equivalent
- Degree in a Business discipline is an asset
- Designation as a Registered Professional Recruiter is an asset
- Additional relevant certifications or designations considered an asset
- Minimum of 3 years professional experience working in an administrative role
- Minimum of 1 year professional experience conducting & evaluating Targeted Selection Interviews
- Minimum of 1 year professional experience in the non-profit sector is an asset
- Equivalent combinations of education and experience may be considered
- Satisfactory Security Checks including Criminal Record Check (CRC) with Vulnerable Sector Check and Child Intervention Record Check (IRC)

**Skills and Attributes**:

- Capable of managing multiple tasks with frequent interruptions
- Strong ability to organize daily tasks and work within defined timelines
- Strongly developed listening skills
- Ability to coach and mentor in performing effective interviews
- Team Oriented and proven ability to build strong relationships
- Takes initiative and sets priorities to provide excellent customer service
- Assesses situations and provides result driven solutions
- Exceptional flexibility to work well under pressure, prioritize and meet deadlines
- Up-to-date knowledge of Agency policies and procedures, as well as relevant legislation, regulations, practice standards and practice guidelines
- Effective English-language communication skills, both verbal and written, to communicate, understand, comprehend, and comply with all job requirements
- High level of professionalism, confidentiality and diplomacy; with ability to manage sensitive and confidential information and comply with all regulatory requirements and Agency Privacy and Confidentiality policies and procedures
- Knowledge of and effective collaboration with internal and external stakeholders, professionals, service providers, and community resources
- Competent in working with applicable Microsoft Office suite programs
- Facilitation skills and ability to make presentations and facilitate workshops
- Ability and willingness to travel, as required, to different offices, programs, and other sites to attend meetings, presentations, and/or training

**What We Offer**:

- The comp

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