Sales Coordinator

6 months ago

Delta, Canada Konstant Full time

**Job Summary**:
Reporting to the Operations Supervisor, the SCC Sales Coordinator is responsible for entering sales orders, invoicing sales orders, A/P matching and ensure the accuracy of orders and assist in other sales related duties as required.

**Responsibilities**:
**Sales Entry, Purchasing & Invoicing**
- Process Sales orders - ensure all order details are correct
- Order materials from specified vendors as requested by sales representatives; ensure all costs are correct along with any shipping details
- Expediting, monitor open PO’s and ensure vendor delivery schedule is as expected
- Provide appropriate paperwork for shipping materials to customer site; ensure all details are correct
- Process credit card payments
- Process customer invoices and ensure all order details are accurate and have all required documentation before closing order, also complete Progress Invoicing as required
- Receive purchase orders and investigating any variance, ensuring accuracy and correcting discrepancies so that documentation can be reconciled
- Ensure all J-SOX guidelines are followed internally, and appropriate signoffs are present

**Systems Order Processing**
- Process purchase orders
- Provide accounting copy of processed documentation
- Approve all supplier invoices and confirm that invoice contains correct JDE PO# as required for AP to process for payment
- Invoice, close and print invoice and distribute copies accordingly

**PODAR (Perform other duties as required)**
- Prepare and participate in weekly sales meeting
- File all paperwork (billings, payables, purchase orders)

**Logistics and Jobsite Rentals**
- Arrange for jobsite equipment rentals based on information provided by sales representatives or project management.
- Create equipment purchase orders in JDE for equipment and send purchase orders to vendors
- Follow through on equipment rentals to ensure that they are processed in a timely manner
- Arrange for transportation for third party vendor material based on information provided by sales representatives or project management.
- Create Freight purchase orders in JDE and send purchase orders to freight vendors

**Job Requirements & Qualifications**:

- College degree preferred
- Experience and knowledge in logistics preferred
- Experience and knowledge of JD Edwards is preferred
- At least 2 to 3 years of sales support or customer service experience.
- Prior demonstrated high-level organizational skills
- Excellent customer service skills (friendly, courteous and helpful)
- Strong work ethic and desire to succeed.
- Ability to read and interpret documents such as training or procedure manuals and employee handbooks.
- Ability to efficiently organize and manage multiple priorities.
- Good grammar, voice and diction
- Must possess computer proficiency and keyboarding skills including familiarity with the computer programs of Word and Excel.
- Must have strong commitment to company values and the ability to work in a team and sales driven environment

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