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Office Manager
3 months ago
Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a enthusiastic Conservation and Records Assistant to join a team committed to protecting our most important natural areas and the plants and animals they sustain.
NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 15 million hectares (more than 35 million acres) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.
**Position Summary**
The Office Manager is responsible for supporting the Alberta Conservation Team and records management for NCC’s internal database. The Office Manager will report to the Regional Conservation Operations Manger and will work closely with conservation staff and the rest of the regional team in a collaborative and interdisciplinary environment.
**Duties and Responsibilities**:
Records Management
- Uploading documents
- Creating project folders
- Reconciliation between paper documents and internal database
- Moving files and documents to correct locations
- Quality Assurance and Quality Control within database
- SharePoint document storage restructuring and updating
- Uploading missing documents or badly copied documents into database
Conservation Support
- Administrative tasks including booking travel, scheduling/organizing team meetings or training events
- Logistic planning
- Organizing field vehicle placement
- Determining equipment needs
- Suppling/ordering/organizing equipment for conservation staff
- Supporting office management duties, as needed
**Position Requirements**
- Proficient with Microsoft programs (Excel, Word, Power Point, etc.)
- Experience with records management
- Experience with SharePoint
- Proven time management skills
- Detail oriented
- Ability to work independently
- Ability to maintain confidential and sensitive information
- Commitment to the Nature Conservancy of Canada core values and mission
**How to Apply**
NCC is an equal opportunity employer. If you are interested in joining our team, please submit your cover letter, resume and salary expectations through our Career Centre.
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Application Deadline_**
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March 14, 2024 _**_11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST_
