Executive Assistant

3 days ago


New Westminster, Canada Simpson Associates Full time

On behalf of a well-established building materials company in the Vancouver area, we are seeking Executive & Personal Assistant.

The Executive Assistant is critical to the efficient functioning of the leadership team. They undertake important tasks for the CEO, and executive team, enabling them to focus on strategic decision making and big picture conversations, therefore allowing the organization to effectively tackle its growth objectives.

RESPONSIBILITIES
- Meet weekly with the CEO to review upcoming appointments and outstanding tasks, and assist the CEO with scheduling requirements.
- Attend meetings with the CEO to take notes and circulate these notes to all attendees.
- Draft memos and other communication on behalf of the CEO.
- Ensure the CEO is prepared for meetings with materials necessary for efficient decision making.
- Organize the structure, facilities, scheduling, and logistics for Board and Executive meetings.
- Manage correspondence between the CEO and non-direct reports, customers, and suppliers, and update the CEO on these communications.
- Circulate documents for signature and follow up.
- Coordinate service awards and anniversary staff gifts on behalf of CEO.
- Assist the CEO with personal tasks on an as-needed basis.
- Role model Ames values and culture.
- Other duties as required.

SPECIFIC MEASURES OF SUCCESS or EXPECTED, MEASURABLE OUTCOMES
- Respond to the CEO within 30 minutes during business hours.

HIRING NOTES
- Proven track record of executive team support, confident in their ability to do so, and motivated by helping others be successful.
- Primarily in-office role.
- Self-starting, solutions oriented and explores innovative ways to improve.
- Approachable and can represent the CEO’s values.
- Extremely detail oriented and highly organized.
- Exceptional communication skills.
- Proficient with Microsoft Office 365 (technically competent).

Schedule:

- Monday to Friday

Work Location: In person


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