Facilities Administrator

4 weeks ago


Toronto, Canada CAAT Pension Plan Full time

Our mission is to provide a secure, valuable, and sustainable workplace retirement solutions for Canadians. At CAAT, we live our values of integrity, impact, and teamwork every day.

**Please note that this is an on-site role requiring presence at our office Monday through Friday.**

The Facilities Administrator is integral to the success of the Office Services team and to CAAT’s guiding mission and growth strategy.

This role ensures the smooth operation of our office environment by providing comprehensive facilities maintenance support, coordinating with external contractors, and maintaining cleanliness and organization across all office areas. The Facilities Administrator is crucial in managing inventory, handling office moves, and supporting administrative functions, including reception duties. By ensuring a functional and welcoming workspace, this position plays a key role in fostering an efficient and positive work environment, ultimately contributing to the overall success and growth of CAAT Pension Plan.

**We are looking for someone with**:

- Community College diploma in Office Administration or Facilities Management, or equivalent in work experience.
- Minimum of three years of progressive experience in office facilities support.
- Self-motivated, well-organized, with strong attention to detail and the ability to manage priorities.
- Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and SharePoint.
- Excellent oral and written communication skills with the ability to build instant connections with internal and external stakeholders.
- Professional image with a warm, positive, and welcoming demeanor.
- Ability to work independently with mínimal supervision.
- Strong problem-solving skills and a proactive approach to managing tasks.
- Capability to handle physical tasks, including lifting up to 40-50 lbs and significant walking.
- Competence in managing and organizing inventory and supplies.
- Flexibility to support various office administrative tasks as needed.

**Once here you will**:

- Provide comprehensive facilities maintenance support for office premises and staff, ensuring a safe, functional, and clean environment.
- Coordinate and oversee regular maintenance activities with external contractors and the landlord.
- Maintain cleanliness and organization of office areas, including meeting rooms, kitchens, and workspaces.
- Monitor inventory, organize stock, and order stationery and kitchen supplies.
- Assist with tracking and processing facilities-related invoices.
- Handle office/desk moves, including clearing vacated workstations.
- Manage the service ticketing system and support meeting room and catering setups.
- Serve as the primary backup for reception duties, including mail sorting, courier packages, and covering breaks and absences.
- Support compliance with the Plan’s Joint Health & Safety committee and Life Safety team.

Step into CAAT - where your work is both rewarding and meaningful, growth is a constant, fun is the way we roll, and your impact is real If you meet most of the criteria above, we would love to connect with you.

**Our commitment to you as a CAATster**:
We’re about growing together and creating impact in a collaborative and caring environment
- **Comprehensive & Holistic Care**: Your dedication deserves appreciation At CAAT, we celebrate the complete you, prioritizing your well-being above all. Our all-encompassing employee programs are designed to cater to every aspect of your life and well-being, ensuring you feel cherished and valued. We provide a competitive Total Rewards program based around your physical, mental, and financial wellness. This includes, but is not limited to, your compensation, paid time off, health and dental benefits, wellness programs, wellness incentives, and (of course) a defined benefit pension plan.
- **Growth Opportunities**: Embrace a vibrant, ever-evolving environment at CAAT, where growth is not just a goal, but our way of life We're expanding and transforming constantly, which means endless opportunities for you to adapt, innovate, and learn. As we grow, so do you. Let’s make a difference together
- **A Culture of Collaboration and Fun**: We're a team that works, grows, and celebrates together. At CAAT, you belong to a collaborative, inclusive and lively environment that sparks creativity and fosters open communication.
- **Making a Difference, Together**: We're on a mission to secure a better future for Canadians. Your meaningful contributions go beyond the workplace, touching lives and making a significant societal impact. Work that truly counts

But don't just take our word for it We’ve consistently been recognized as one of **Canada's Most Admired Corporate Cultures**, as one of **Greater Toronto's Top Employers**, and one of the **Best Places to Work**.

**Diversity, Equity, Inclusion, and Belonging**:
Diversity, Equity, Inclusion, and Belonging (DEIB) at CAAT means we respect and value



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