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Office Support Assistant

6 months ago

Coquitlam, Canada Christopher's Furniture Services Full time

**Office Support Assistant**

**Location**:Coquitlam

**Type**:Contract, Maternity Leave Coverage

**Position Overview**:
Are you a proactive, detail-oriented individual with exceptional organizational and communication skills?

Are you motivated by the challenge of working in a fast-paced environment, collaborating with diverse teams to successfully bring projects to completion?

If so, we have an exceptional opportunity for you to join our team as an Office Support Assistant.

We are currently seeking a well-rounded individual who will be responsible for a wide range of tasks. The Office Support Assistant will work closely with our Director of Operations, and our Project Coordinating and Dispatching team. The core responsibilities include project coordinating, managing account receivables, Liaise with stakeholders, and perform additional duties as needed to contribute to the day-to-day operations of the business.

This position offers a **fixed term contract of 19 - 22 months** to cover a **full-time, in-person** position located in Coquitlam, near the renowned Hard Rock Casino. You will enjoy a consistent work schedule from 7:00 a.m. to 3:30 p.m., Monday through Friday.

**About Us**:
Christopher’s Furniture Services is a furniture installation company specializing in professional systems, office furniture, modular walls, and hospitality products. With clients throughout the province of British Columbia, our primary focus lies within the vibrant Lower Mainland area. Our sterling reputation is built upon the strong work ethics and dedication of our team members, who demonstrate extensive knowledge and experience in furniture installation.

At Christopher’s Furniture Services, we consider our service as our product. As we strive to consistently exceed our clients' expectations, we seek reliable and like-minded individuals who are committed to upholding our high standards.

**Core Responsibilities of the Role**:

- Monitor and track project progression, adeptly pivoting when unforeseen circumstances arise.
- Ensure all projects are completed within scope and budget.
- Coordinate information, supplies, and manpower required to execute projects seamlessly.
- Provide clear project scopes, details, and logistics to Leads and field installers through comprehensive debriefings.
- Review and record purchase orders to our in-house system
- Prepare and compile accurate documents for billing clients.
- Liaise effectively with clients, leads, installers, and colleagues from other departments.
- Invoice clients promptly and follow up to ensure timely payments and collections.
- Perform additional duties as assigned.
- Excellent communication skills to facilitate effective collaboration.
- Strong team player who thrives on supporting and assisting others.
- Previous experience in project coordination, showcasing your ability to successfully manage multiple projects.
- Exceptional ability to prioritize tasks and meet deadlines, ensuring project success.
- Keen attention to detail to deliver high-quality outcomes.

**What We Offer Our Valued Employees**:

- Competitive starting wages, reflecting your skills and expertise.
- Engaging company events, such as a summer BBQ and Holiday party, to foster a positive work culture.
- On-the-job training to enhance your professional growth and development.

**Job Types**: Full-time, Fixed term contract
Contract length: 19-22 months

**Salary**: $46,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Coquitlam, BC V3K 6W5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Office: 2 years (required)

Work Location: In person