Medical Office Assistant

2 days ago

Cranbrook, Canada Ktunaxa Nation Council Full time

***:
The Medical Office Assistant position is responsible for providing direct administrative and operational support to the Health Professionals of the Ktunaxa Nation Health Clinic. This position operates as an operational centralized knowledgeable resource for record management and document handling, reception, technology and systems support, event, and administrative coordination. The position coordinates meetings and events; drafts of a variety of documents related to initiatives and activities; ensure policies, standards, and guidelines are followed; administers files and records, ensuring that they are accurate and produced in a timely manner. The position sets up and oversees administrative policies and procedures as applicable; responsible to administer routine financial processes; preparing purchase orders, invoices, and accounts payable. Ordering of medical supplies, PPE, and vaccines or additional supplies as needed.

**DUTIES AND RESPONSIBILITIES**:

- Telephone/Reception_
- Answer the telephone tactfully and efficiently, ascertain the needs of callers, and direct calls to appropriate personnel.
- Greet clients and direct them to the appropriate staff, service, or office.

Office Administration:

- Provide general office support including typing, filing, data entry, maintaining office equipment, tracking staff schedules.
- Preparing correspondence, medical reports, letters, memos, medical billings, and requisitions.
- Scheduling client appointments and maintaining schedules.
- Assisting with the completion of a variety of medical forms.

Support to KNC Health Team:

- Arranging for referral services as requested by the Community Health Nurses, Social Workers and Dietician.
- Maintain a clean, sterilized, and organized workspaces at all times.
- Information Technology_
- Provide systems support and troubleshooting on computer systems as required.
- Entering information into Medical Information systems - patient records, correspondence, and requisitions using medical terminology.
- Agency Vehicles_
- Oversee the monitoring of the Health agency vehicles for maintenance, usage, scheduling.
- General_
- Order and monitor office and medical supplies, PPE equipment and vaccines.
- Preparing purchase orders, invoices, and accounts payable as required..
- Other duties as assigned.
- Transcribe meeting minutes when required.

**QUALIFICATIONS**

**Academic Preparation**
- Post Secondary Diploma in Office Administration
- Completion of the Medical Office Assistant course

**Experience**
- 3-5 years minimum of experience in a medical office or medical environment
- Knowledge of medical terminology and equipment
- Exceptional abilities in interacting with others: tact, diplomacy, efficiency, courteousness, respectful, sensitive service; professionalism, warmth, and genuineness.
- Record management and filing skills; both electronic and manual
- Excellent written and oral communication skills, proficiency
- Excellent software skills including Microsoft Office Suite, as well as Internet research abilities
- Ability to manage multiple tasks simultaneously with accuracy and consistency
- Respect for and knowledge of Ktunaxa and aboriginal rights, culture, history, and goals
- Experience with First Nation’s organizations/communities
- Advanced Business English
- Keyboarding skills - a minimum of 60 to 70 wpm
- Commitment to life-long learning
- Strong organizational and prioritization skills
- Valid driver’s license and a reliable vehicle
- High level of emotional resiliency and sensitivity

**Expertise**
- Strong administrative and organizational background.
- Strong interpersonal skills for dealing with clients and staff.
- Medical terminology
- Ability to collaborate with, or gain the cooperation of individuals
- Results-oriented - can meet all timelines and get results using available resources
- PC programs including MS Word, Excel, PowerPoint, etc.
- Administrative and organizational protocols
- Prioritize and manage several competing initiatives and timelines
- Follow up, track and monitor various tasks, decision points, and projects to promote smooth operations,

**Working Conditions**
- The position is exposed to very sensitive medical issues and clients.
- Frequent phone calls frequently involve individuals in distress, this can result in a challenging presentation.
- Come with your willingness to learn_

Please submit your cover letter and resume

telling us what attracts you to the position and how your experiences relate.

**Job Type**: Casual

Schedule:

- Monday to Friday

Work Location: In person

  • Medical Office Support Specialist

    3 weeks ago

    Cranbrook, Canada Interior Health Authority Full time

    About UsRocky Mountain Lodge is a leading healthcare provider in Cranbrook, B.C.Salary Range$30-$45 per hour, commensurate with experience and qualifications.Job DescriptionThis Casual Administrative Assistant role supports Cranbrook Mental Health and Substance Use Services at Rocky Mountain Lodge. Key responsibilities include:Registering patients, answering...

  • Medical Laboratory Assistant

    3 days ago

    Cranbrook, Canada Interior Health Authority Full time

    We are seeking a Medical Laboratory Assistant to join our team at the East Kootenay Regional Hospital in Cranbrook. As a key member of our laboratory team, you will play a vital role in providing high-quality patient care and diagnostic support.

  • Dental office: Dental Assistant

    3 weeks ago

    Cranbrook, BC, Canada docbraces Full time

    Cranbrook Orthodontics has an exciting full-time, permanent opening, looking for a talented Certified Dental Assistant to join our Cranbrook, BC team! Canadian Orthodontic Partners provides support services to Cranbrook Orthodontics and our national network of community-based clinics in delivering personalized Orthodontic treatment. We provide an enhanced...

  • Administrative Services Assistant

    7 months ago

    Cranbrook, Canada Interior Health Authority Full time

    Cranbrook Urgent Primary Care has an exciting opportunity for a Casual Administrative Services Assistant to join their Team! Hours of work are rotating days and evenings - 08:30 to 17:00, 08:30 to 20:00. This is a Casual opportunity. Casual means there are no guaranteed hours and work requirements can vary from 0 - 37.5 hours per week. Many careers with us...

  • Administrative Services Assistant

    7 months ago

    Cranbrook, Canada Interior Health Authority Full time

    Cranbrook Urgent Primary Care has an exciting opportunity for a **Casual Administrative Services Assistant **to join their Team! Hours of work are rotating days and evenings - 08:30 to 20:00, 08:30 to 16:57. This is a Casual opportunity. Casual means there are no guaranteed hours and work requirements can vary from 0 - 37.5 hours per week. Many careers with...

  • Medical Device Reprocessing Technician

    7 months ago

    Cranbrook, Canada Interior Health Authority Full time

    **We are seeking a Permanent Full Time Medical Device Reprocessing Technician at East Kootenay Regional Hospital in Cranbrook, BC.** Days of work: Rotating, Days, Evenings Shift times: 07:30 to 15:54, 08:00 to 16:24, 09:00 to 17:24, 12:00 to 20:24 **What we offer**: - Employee & Family Assistance Program - Employer paid training/education opportunities -...

  • Medical Laboratory Technologist

    3 days ago

    Cranbrook, Canada Interior Health Authority Full time

    About this RoleWe are seeking a highly skilled Medical Laboratory Technologist to join our team at the East Kootenay Regional Hospital in Cranbrook, B.C. As a Medical Laboratory Technologist - Core Lab Specialist, you will play a vital role in performing routine and complex tests, utilizing manual procedures and automated instruments.Job SummaryThis is a...

  • Medical Laboratory Assistant

    1 month ago

    Cranbrook, British Columbia, U1L, CA Interior Health Authority Full time

    Position SummaryPermanent full-time Medical Lab Assistant opportunity is available now at the East Kootenay Regional Hospital in Cranbrook. Days of work are rotating and shifts include day and evening shifts. About us:We are committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you...

  • Medical Laboratory Assistant

    1 month ago

    Cranbrook, British Columbia, U1L, CA Interior Health Authority Full time

    Position SummaryPermanent full-time Medical Lab Assistant opportunity is available now at the East Kootenay Regional Hospital in Cranbrook. Days of work are rotating and shifts include day and evening shifts. About us:We are committed to achieving a culturally diverse and inclusive workforce that is representative of the communities we serve, and where you...

  • Office Administrator

    6 months ago

    Cranbrook, Canada Sandor Rental Equipment (1981) Ltd. Full time

    Job Overview: Quick Books Experience is required. **Duties**: - Manage office supplies and equipment inventory - Coordinate office activities and operations to secure efficiency and compliance with company policies - Supervise administrative staff and divide responsibilities to ensure performance - Manage agendas/travel arrangements/appointments etc. for...

  • Assistant Commercial

    4 weeks ago

    Cranbrook, Canada Loblaw Companies Ltd - Head Office Full time

    L'engagement envers la durabilité et l'impact social constitue un élément essentiel de notre façon de faire des affaires. Nous concentrons notre attention sur les domaines où nous pouvons avoir le plus grand impact. Notre approche de la durabilité et de l'impact social repose sur trois piliers - l'environnement, l'approvisionnement...

  • Medical Clerk

    3 weeks ago

    Cranbrook, Canada Interior Health Authority Full time

    Interior Health Authority is offering an exciting opportunity for a Permanent Full-Time Medical Clerk to join their team in Cranbrook, BC. The estimated salary for this position is around $45,000-$60,000 per year.About the JobThis role requires a highly organized and detail-oriented individual who can perform a variety of clerical duties related to...

  • Dental Assistant

    4 weeks ago

    Cranbrook, Canada docbraces Full time

    Cranbrook Orthodontics has an exciting full-time, permanent opening, looking for a talented Certified Dental Assistant to join our Cranbrook, BC team! Canadian Orthodontic Partners provides support services to Cranbrook Orthodontics and our national network of community-based clinics in delivering personalized Orthodontic treatment. We provide an enhanced...

  • Dental Assistant

    4 weeks ago

    Cranbrook, Canada docbraces Full time

    Cranbrook Orthodontics has an exciting full-time, permanent opening, looking for a talented Certified Dental Assistant to join our Cranbrook, BC team! Canadian Orthodontic Partners provides support services to Cranbrook Orthodontics and our national network of community-based clinics in delivering personalized Orthodontic treatment. We provide an enhanced...

  • Dental Assistant

    4 weeks ago

    Cranbrook, Canada docbraces Full time

    Cranbrook Orthodontics has an exciting full-time, permanent opening, looking for a talented Certified Dental Assistant to join our Cranbrook, BC team! Canadian Orthodontic Partners provides support services to Cranbrook Orthodontics and our national network of community-based clinics in delivering personalized Orthodontic treatment. We provide an enhanced...

  • Administrative Services Assistant

    3 weeks ago

    Cranbrook, Canada Interior Health Authority Full time

    Cranbrook Mental Health Substance Use Unit has an exciting opportunity for a casual Administrative Assistant to join their team. Possible shift times are Monday to Friday from 08:00 - 16:30. This position will support the operation of Mental Health and Substance Use Services.How will we help you grow?Interior Health offers excellent benefits and many...

  • Legal Assistant

    7 months ago

    Cranbrook, Canada Tarralin D. Hanson, Notary Public Full time

    **Legal Assistant** Our Legal Assistants lend support to Tarralin Hanson, Notary Public and our team. Our services include a full range of real estate services, estate document preparation, notarizations and more. This position is responsible for ensuring the smooth operations of the office, from greeting clients and managing the notary and lawyer’s...

  • Administrative Support Specialist

    3 days ago

    Cranbrook, Canada Interior Health Authority Full time

    Position OverviewRocky Mountain Lodge is seeking a casual Administrative Assistant to join their team in Cranbrook, B.C. This role supports Cranbrook Mental Health and Substance Use Services at Rocky Mountain Lodge.Job SummaryThis is a Casual opportunity with variable hours ranging from 0 to 37.5 hours per week.Key ResponsibilitiesIn this position, you will...

  • Administrative Assistant

    7 months ago

    Cranbrook, Canada Arq Mountain Centre Inc. Full time

    Arq Mountain Centre Inc. is seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to our management team and ensure the smooth operation of business. **Responsibilities**: - Assist with the preparation and organization of documents, reports, and presentations. - Arrange...

  • Laboratory Assistant

    3 days ago

    Cranbrook, Canada Interior Health Authority Full time

    About UsInterior Health Authority is a regional health authority that serves the residents of southeastern British Columbia. We are committed to delivering high-quality, patient-centered care and improving the health outcomes of our communities.Job SummaryWe are seeking a Medical Laboratory Assistant to join our team at East Kootenay Regional Hospital in...