Judicial Secretary

Effective January 1st, 2024 the salary range for this position is $28.14 to $32.82 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions.

The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?You will:

• type and transcribe (from handwritten notes) correspondence, judgements and legal documents
• edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

How do I qualify?Mandatory

• You have typing skills to 50 words per minute (You will be tested during the interview assessment phase)
• You have dicta skills to 70% accuracy

Communication Skills:

• You have written communication skills to compose correspondence and transcribe judgements
• You have oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• You have the ability to receive and screen telephone calls and visitors using tact and discretion
• You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public)

Technical Knowledge and Experience:

• You have demonstrated legal secretarial and administrative experience
• You have knowledge of legal office systems, financial processes and court systems
• You have the ability to work within court procedures including knowledge of legal terminology and documents

Judgement, Organizational and Analytical Skills:

• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have the ability to research and respond to inquiries and resolve conflicts successfully

Computer Skills:

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

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