Cs-24-011 Benefits and Compensation Coordinator

3 weeks ago

Brockville, Canada United Counties of Leeds and Grenville Full time

**THE UNITED COUNTIES OF LEEDS AND GRENVILLE**

**Corporate Services Division**

**Benefits and Compensation Coordinator**

**Permanent Full-Time**

**Start Date: As soon as possible**

**2023 Salary Grid 6: $36.54 to $43.51 per hour**

**Location: Brockville, Ontario**

**Position Summary**:
The Human Resources Coordinator is responsible for coordination of the efficient operation of employee benefit and pension administration, WSIB administration, human resources records and information systems database, and additional Human Resources support, including payroll backup. Additional contributions include providing various HR related statistical reports, making recommendations to enhance existing procedure and policies, and improvements in technology and work procedures to improve services and reduce operating costs.

**Qualifications**:
**Education, Certification & Licenses**
- A post secondary degree or diploma in business administration, human resources, or other related field. An equivalent combination of education and experience may be considered.
- Education in payroll would be considered an asset.

**Experience**
- A minimum of two (2) years’ experience in employee services, human resources, or occupational health and safety environment, preferably in a unionized municipal or public sector setting.

**Knowledge, Skills, Abilities & Competencies**
- Proficient in Microsoft Office Suite (Word, Excel and Outlook). HRIS and Great Plains, Talent Space experience would be considered an asset.
- Excellent interpersonal and communication skills; both written and verbal.
- Proven organizational and time management skills with the ability to meet specific deadlines.
- Proven ability to consistently maintain high quality standards and respect for confidentiality.
- Proven analytical skills with meticulous attention to detail and a strong degree of accuracy in reporting.
- Solid grounding of human resources administrative principles, practices and techniques as well as comprehensive knowledge of relevant legislation, regulations and collective agreements.
- Customer service focus and the ability to develop relationships is required including the ability to interface with all levels of the organization as well as outside service providers and government agencies.
- Drive to take initiative to improve work processes, problem solve and provide recommendation for action.
- Ability to work independently within a team environment and with unstructured circumstances/events.
- Proven analytical and decision-making skills to determine solutions to non-routine problems of a complex nature based on factual data.

**SUMMARY OF POSITION RESPONSIBILITIES**:
**Activity 1: Benefits and Pension Administration (approximately 30%)**
- Plan administrator for various employee benefit programs (Health, dental, life, AD&D, LTD, EAP).
- Enroll new employees into the group benefits plan through the carrier website, provide new information and make changes as required.
- Provide consultation and advice regarding employee benefits, address concerns, and work with brokers to develop a solution.
- Act a plan administrator for the Ontario Municipal Employee’s Retirement System (OMERS); initiate, maintain and update all required related employee information and complete annual OMERS form 119.
- Audit monthly/annual benefit remittances and reconciliations completed by the Payroll Coordinator.
- Maintain an up to date knowledge of all applicable legislation, Counties’ policies, benefit programs and the Collective Agreements and provide advice relating to them.
- Ensure employees are kept informed of Manulife Benefit/OMERS pension changes and coordinate employee information sessions.
- Responsible for contacting employees on approved leaves to follow up and administer benefit and pension plan contributions and other receivables while they are on leave.
- Maintain current costing of benefits and pension.
- Preparation of HR related reports and statistics for senior management team and the HR Manager.

**Activity 2: Compensation Administration and Payroll Back-up (approximately 30%)**
- Participate in compensation and benefits surveys and other research activities as assigned.
- Coordinate non-union and union pay equity process, assist staff with completing JIQ form.
- In collaboration with HR Manager, conducts reviews of new/changed positions prior to job postings to determine wage/salary.
- Assist Accounting Services to complete Ministry staffing reports ensuring inter-departmental coordination.
- Maintain/update salary planning system for budgeting and year end projections, advise departmental managers on projected budget, and Accounting Services for current year projections.
- Prepare/analyze current salary/benefit data quarterly, and provide variance reports to Directors.
- Work with Manager of Accounting Services/Deputy Treasurer to investigate discrepancies in wages and benefits G/L accounts.
- Upon approval of HR Manager, prepare Non-U

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