Benefits and Compensation Coordinator, Pft

7 days ago

Brockville, Ontario, Canada Leeds Grenville Full time

Description:

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Corporate Services Division

Benefits and Compensation Coordinator

Permanent Full-Time

Start Date:
As soon as possible

2023 Salary Grid 6:
$36.54 to $43.51 per hour

Location:
Brockville, Ontario

Position Summary:


The Benefits and Compensation Coordinator is responsible for coordination of the efficient operation of employee benefit and pension administration, WSIB administration and claims management, human resources records and information systems database, and additional Human Resources support, including payroll backup.

Additional contributions include providing various HR related statistical reports, making recommendations to enhance existing procedure and policies to improve services and reduce operating costs.


Qualifications:

Education, Certification & Licenses

  • A post secondary degree or diploma in business administration, human resources, occupational health and safety or another related field. An equivalent combination of education and experience may be considered.
  • Education in payroll would be considered an asset.
  • Compensation and benefits education (CCP Designation; CEBS Designation) is preferred.

Experience

  • A minimum of five (5) years' experience in employee services, human resources, or occupational health and safety environment, preferably in a unionized municipal or public sector setting.

Knowledge, Skills, Abilities & Competencies**- Proficient in Microsoft Office Suite (Word, Excel and Outlook); HRIS and Great Plains experience would be considered an asset.

  • Strong numerical skills.
  • Excellent interpersonal and communication skills; both written and verbal.
  • Proven organizational and time management skills with the ability to meet specific deadlines.
  • Proven ability to consistently maintain high quality standards and respect for confidentiality.
  • Proven analytical skills with meticulous attention to detail and a strong degree of accuracy/reliability.

Summary of Position Responsibilities:

Activity 1:
Benefits and Pension Administration (approximately 30%)

  • Plan administrator for various employee benefit programs (Health, dental, life, AD&D, LTD, EAP).
  • Enroll new employees in the group benefits plan; make changes as required.
  • Provide consultation and advice regarding employee benefits, address concerns, and work with brokers to develop a solution.
  • Act as plan administrator for the Ontario Municipal Employee's Retirement System (OMERS); initiate, maintain employee information and complete annual OMERS form 11
  • Audit monthly/annual benefit remittances and reconciliations completed by the Payroll Specialist.
  • Maintain a current knowledge of all applicable legislation, Counties' policies, benefit programs and the Collective Agreements and provide advice relating to them.
  • Ensure employees are kept informed of Manulife Benefit/OMERS pension changes; arrange employee information events.
  • Follow up with employees on approved leaves; administer benefit and pension plan contributions and other receivables while they are on leave.
  • Maintain current costing of benefits and pension.
  • Prepare HR related reports and statistics for senior management team and the HR Manager

Activity 2:
Compensation Administration and Payroll Back-up (approximately 30%)

  • Participate in compensation and benefits surveys and other research tasks as assigned.
  • Coordinate nonunion and union pay equity processes
  • In collaboration with HR Manager, conduct reviews of new/changed positions prior to posting to determine wage/salary classification
  • Generate reports and complete analysis as required to assist Accounting Services with Ministry reporting of staffing data.
  • Maintain/update salary planning system for budgeting including yearend and inyear projections; advise departmental managers on projected budget, and Accounting Services for current year projections.
  • Prepare/analyze current salary/benefit data quarterly, and provide variance reports to Directors.
  • Work with Manager of Accounting Services/Deputy Treasurer to investigate discrepancies in wages and benefits G/L accounts.
  • Support HR Manager with costing and recommendations with respect to the annual Non-Union compensation report to Council. Research, draft and make recommendations to the HR Manager for compensation programs/job evaluation policies and procedures.
  • Prepare communication/information bulletins to employees.
  • Prepare costing for employee termination or settlement packages on request of HR Manager; store all documents related to Minutes of Settlement.
  • Assist the Payroll Specialist with payroll processing as needed.

Activity 3:
HRIS Administration and Employee Records/Reports (approximately 25%)

  • Assist with maintenance of all confidential employee records ensuring accuracy and integrity of HRIS.
  • Subject matter expert on Counties HRIS; provide training to new and existing staff

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