Executive Assistant

2 months ago

Brampton, Canada Dynamis Capital Partners Full time

Dynamis Capital Partners Inc is searching for an experienced Executive Assistant to join our team in Ontario. The Executive Assistant will be responsible for various administrative duties supporting the Managing Partner as part of a broader team.

WHAT YOU WILL DO:

- Maintain and manage calendars utilizing Microsoft Outlook
- Schedule appointments and heavy calendar management; manage a busy and ever-changing calendar, and prioritize appointments
- Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services
- Process expense reports in compliance with firm travel policies
- Prepare all necessary meeting materials including presentations, agendas, and any other required documents
- Coordinate internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation
- General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations
- Act as gatekeeper and primary point of contact between executives, managers, callers, and visitors, as required
- Retrieve lunch deliveries from downstairs lobby
- Other administrative duties as required
- Maintain records and/or coordination of information collection
- Assist with projects and initiatives as assigned

WHAT YOU BRING:

- 5+ years of experience as an Executive Assistant
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
- Excellent verbal and written communication skills
- Strong communication skills
- A high degree of professionalism, initiative, and independence; excellent professional demeanor with the ability to work with a wide range of organizational levels and management
- Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize
- Excellent time management, organizational and interpersonal skills
- Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented
- Must be able to handle confidential information with the appropriate level of discretion; prudent and able to exercise proper discretion when dealing with confidential matters
- Prior experience within private equity or financial services is preferred
- Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management and individuals at all levels.

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$70,000.00 per year

**Benefits**:

- Automobile allowance
- Company events
- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Brampton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Executive Assistant: 5 years (required)

**Language**:

- English (required)

Willingness to travel:

- 25% (required)

Work Location: Hybrid remote in Brampton, ON

Application deadline: 2023-01-25

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