Advisor, PMO

**Position Number**:50000818 / P5874
**Department**:Internal Experts
**Grade**:GR12
**Campus**:Sir George Williams (Downtown)

**Salary**:$76,468.50 - $91,341.36 per annum
**Union/Association/HR Policy**:CUPEU

**Posting deadline**:February 13, 2024

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting to the Director, Real Estate Operations and Administrative Services, the incumbent designs and implements the business change lifecycle, elaborates and improves project management standards and templates. The incumbent provides support to the Director, Real Estate Operations and Administrative Services and relevant University Steering Committees by documenting and informing on portfolio, program and project processes and governance.

**PRIMARY RESPONSIBILITIES**
- Oversee the portfolio of projects by keeping updated project data and coordinating information from various collaborating units.
- Develop/improve, consolidate, and implement tailoring/flexible guidelines for portfolio, program and project management standards, methodology and approaches based on PMI and/or Prince2.
- Develop knowledge management practices, standardize processes and document policy and responsibilities at portfolio, program and project level.
- Provide support in establishing functional and efficient portfolio and project governance by liaising with project requestors, preparing governance meetings, writing meeting notes and following up on action items.
- Participate in the definition, development and implementation of portfolio and project management software solutions that integrate with other platforms; help defining needs in order to implement an integrated PPM software fitting our procedures and governance.
- Control quality of project deliverables (audits) and ensure compliance with standards and good practices; promote good project management practices within the organization and provide support and guidance to Managers and help them in daily activities following the good practices, especially during project opening, change and close-out.
- Identify / define portfolio, program and project management KPIs to measure its efficiency and to keep track on strategic objectives. Develop and automatize project dashboards for the Associate Vice President, FM Directors and Managers.
- Maintain and update prioritized project lists by organizing subcommittee meetings to review and rank projects; evaluate Facilities Management’s capacity to deliver ranked projects and make recommendations to the Associate Vice President, FM Directors and Director of Real Estate Operations and Administrative Services on prioritized capacity.
- Collaborate closely with Budget & Planning Analysts to ensure the transmission and monitoring of budget transactions; collaborate in the decision-making process with the Associate Vice President, FM Directors and Director of Real Estate Operations and Administrative Services by presenting accurate information about portfolios, programs and projects.
- Develop/ automatize and maintain dashboards to monitor performance and generate statistics on portfolio, program and project advancement. Prepare various reports and present information and recommendations.
- Participate in the overall planning, management, and administration of the PMO, including integration and coaching of new resources and students.
- Perform other tasks as required or assigned by the Director of Real Estate Operations and Administrative Services.

**QUALIFICATIONS**
- Bachelor's degree in a related technical field and two to four years of relevant job experience.
- Master in Project Management (MGP) desirable.
- Certification Project Management Professional (PMP) and Certification Prince2 are assets.
- Experience within an institutional-educational environment or within a PMO in a large corporation and/or in construction field desirable.
- Good knowledge (Level 4) of spoken and written English and French in order to communicate with clients, to respond with sensitivity to queries and to issue reports.
- Good knowledge (Intermediate Level) of Microsoft Excel and Project Management tools in a PC environment.
- Solid understanding of PMI - Project Management Methodology, skills and concepts.
- Excellent communication skills.
- Excellent organizational skills, exceptional rigor and thoroughness.
- Excellent time management