Office Coordinator

3 weeks ago

Uxbridge, Canada North House Full time

The office coordinator’s role touches every aspect of the operations and requires a broad range of interests and skills.

**Responsibilities**

**1. Administration and Marketing**
Responsible for ongoing office administration to a high standard of professionalism
- Office Support: prepare board packages and take minutes at board meetings, prepare documents for fundraising, support work of committees as needed.
- Volunteer Management: oversee the development of the volunteers including recruitment, management and engagement.
- Events: support programming, logístical, and technical arrangements for events
- Social media content creation and updates
- Marketing and graphic design for collateral material required for program support such as newsletters, annual report, website updates, brochures etc.

**2. Basic Bookkeeping**
Responsible for basic financial operations
- Collect bills and invoices and all necessary documents for the monthly payment and reconciliation
- Prepare month-end reports including: donation reports, reconciling donations received online with donation report.
- Manage and reconcile petty cash
- Assist the executive director with financial reporting.
- Other financial duties as required including: bank deposits, reconciliation and reporting on gift card programs.

**3. Outreach Support**
Support for the outreach team
- Maintain a system to track and report all performance indicators for programs
- Generate data for statistical and other reports

**4. Fundraising and Event Support**
Responsible for supporting all event and fundraising initiatives through planning, logistics, event day and follow-up post-event.

**5. Income Tax Program**
- Responsible for all aspects for the Community Volunteer Income Tax Program
- Prepare and complete income tax filings for low-income individuals and families
- Schedule all tax appointments
- Tracking and reporting of all benefits secured through the completed tax returns

**Qualifications**
- 3-5 years related experience in an office environment
- Computer literacy (Microsoft suite)
- Financial management (Quickbooks)
- Canva design platform
- Use of social media platforms
- A current police vulnerable sector check is required

**Knowledge, skills and abilities**
- Logical, process-oriented, highly organized, with excellent attention to detail
- Excellent written and oral communication skills
- Good time management with the ability to juggle multiple tasks and deadlines, and prioritize with mínimal direction
- Strong editing and proof-reading skills
- Demonstrated bookkeeping skills
- Creative background and an eye for printed design
- High degree of tact, professionalism and customer-focused mindset
- Ability to troubleshoot, multi-task and solve problems proactively
- Knowledge of social services, non-profit governance and municipal government
- A valid Ontario driver’s license and use of a vehicle
- Knowledge of North Durham Region (Uxbridge, Scugog and Brock) an asset

**Work Conditions**
- Interacts with clients, staff, visitors and staff from other organizations
- Intermittent physical activity including walking, standing, sitting, lifting
- Able to lift items as heavy as 25 lbs.
- Manual dexterity required to use desktop computer and peripherals

**Location**

Main office is located in Uxbridge. Office setting with occasional travel with other staff to events or meetings within the Durham Region catchment area.

**Compensation and Hours**

This is a full-time permanent position. Regular hours of work are 9 am to 5 pm, Monday to Friday; however, occasional evenings and weekends may be required. Salary range is $40-43K.

Proof of COVID-19 vaccination is a requirement of all North House staff except for those with an approved medical or human rights exemption.

If you are ready to embark on this journey with us and join in on the continued growth and success of this organization, this may be the opportunity for you

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$46,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you live in the north Durham area?

**Experience**:

- Administrative: 4 years (preferred)
- Bookkeeping: 2 years (preferred)

Work Location: One location

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