Scheduling Administrator

4 days ago


Ottawa, Canada Great Northern Insulation Full time

Great Northern Insulation is the most innovative and dynamic name in the insulation industry today. We’re a leader in proving the best customer service to our unique blend of clients ranging from homeowners to large-scale construction companies, proudly serving all of Ontario.
We’re also a network of talented people who care about each other and believe deeply in what we do. We’re diverse, passionate, hardworking, and fun. If you have a thirst for personal growth, a dynamic personality, and a strong interest in the construction field, this is a job for you

Great Northern Insulation is currently recruiting for full-time Scheduling Administrator for our Nepean, ON location

Scheduling Administrators are responsible for scheduling and arranging appointments of various GNI services.

**Requirements**:

- Previous experience in logistics or scheduling is an asset
- Very strong time management skills, communication skills, and ability to self-manage
- Must be able to work in a fast paced, changing environment
- Computer savvy, knowledge of Microsoft Office 365 and SAP is desired
- Excellent customer service skills
- Ability to deal objectively with confrontational situations
- Strong organizational skills, with ability to prioritize tasks
- Must be quality, safety and production orientated
- Possess good decision making and problem-solving
- Proven ability to work effectively as a team
- Strong attention to detail and accuracy required

**Standard Job Duties**:

- Scheduling of appointments
- Speak with customers over the phone to schedule, remind and follow up on appointments
- Identify conflicts or issues with schedule and make necessary changes
- Add, cancel or make changes to appointments in the organization's schedule
- Resolve appointment conflicts for staff and customers
- Schedule staff coverage to ensure the company's best operation standards
- Produce and process schedules and reporting as requested
- Reporting on scheduled jobs prepared for weekly production review - employee needs & availability
- Check accuracy of opened job prior to scheduling work to be completed
- Weekly planning with Production Supervisors
- Monitor employee productivity and ensure schedule is reflective of availability/work completed
- Answer incoming calls; taking messages and re-directing calls as required
- Organizing travel and accommodation for staff
- providing administration support to Sales Reps, Production Supervisor and Branch Manager
- Other duties as assigned by Branch Manager

**Benefits of working at GNI**:

- Competitive wages with opportunity to progress
- Opportunities for advancement and cross-training
- Paid training and development
- Health and Dental Benefits
- Group RRSP Program
- Corporate discounted gym membership & phone plans
- Boot allowance

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.



  • Ottawa, Canada ACT Learning Centre Full time

    Are you passionate about making a difference in the lives of children, youth, and their families? If you're dynamic, enthusiastic, and eager to learn, we’d love to have you on our team at ACT Learning Centre! We are looking for a skilled Scheduling Administrative Assistant who has a unique opportunity to make a meaningful impact while working in a...


  • Ottawa, Canada John the Plumber Ottawa Full time

    **John The Plumber** is growing and looking to hire another full-time, permanent dispatcher for the office. **What To Expect**: - Taking 30+ inbound phone calls per day - Returning contact requests - Data entry - Helping with additional office administration responsibilities **What We Offer**: - Strong starting rate - Friendly work environment - On-site...

  • Scheduling Manager

    2 months ago


    Ottawa, Canada Shield Security Services Full time

    **Qualifications**: - Previous experience working in a fast pace environment focused of delivering customer service excellence - Must have multiple years of experience with scheduling **and** an Ontario Security Guard Licence - Well organized and detail-oriented - Able to multi-task different projects simultaneously with success and ease - Strong sense of...

  • Scheduling Clerk

    1 week ago


    Ottawa, Canada Garden River First Nation Education Unit Full time

    **Scheduling Clerk - Remote position** **Garden River First Nation Education Unit** **Ottawa, ON** **Full time** **$22.07 an hour** **Company Summary**: According to the Indian and Northern Affairs Canada Secondary Education National Program Guidelines, Garden River First Nation receives funding to provide students living on-reserve.The Garden River...


  • Ottawa, Canada Extendicare Full time

    **Job Description**: SCHEDULING AND ATTENDANCE COORDINATOR At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy...


  • Ottawa, Canada ParaMed Full time

    **SCHEDULING AND ATTENDANCE COORDINATOR**: At Extendicare, we believe that working as a team and celebrating achievements creates an environment that allows us to reach our potential. As a valued member of our leadership team, you will assume ultimate responsibility for providing high quality care while maintaining a safe and healthy environment for...


  • Ottawa, Canada Boxing 4 Health Inc Full time

    **Overview** **Duties** - Develop and maintain comprehensive scheduling plans that align with organizational goals. - Coordinate schedules for staff and clients to optimize productivity. - Utilize computerized scheduling systems to input, update, and track schedules in google sheets. - Perform data entry tasks to ensure accurate record-keeping of schedules...

  • Project Scheduler

    6 months ago


    Ottawa, Canada MMIST Full time

    **Project Scheduler** **Ottawa, ON** Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa family of GPS guided parafoils, Space Recovery Systems, LaunchPADS Multi-Mission Manager, SkyLink Parachutist Navigation and Situational Awareness System, and other...

  • Site Scheduler

    7 months ago


    Ottawa, Canada AstenJohnson Holdings Full time

    AstenJohnson is the leader in technical fabrics. Our drive to provide the best products and service in our industry is fueled by our associates and their drive to innovate. We want our associates to build careers here and become part of the fabric of our 230 year old company. We offer competitive pay, excellent benefits and a workplace built on respect and...


  • Ottawa, Canada Advanced HVAC Inc. Full time

    We are looking for an enthusiastic individual with a positive attitude and excellent communication skills to join our team. We offer a friendly work environment in a casual office setting where professional and personal growth is encouraged. You will coordinate the scheduling of maintenance appointments for existing clients and new clients. In this role,...


  • Ottawa, Canada Hillel Lodge Ottawa Jewish Home for the Aged Full time

    **ABOUT THE ROLE** We are seeking an energetic and highly organized **Permanent Full-time** **Scheduling & Staffing Coordinator **for our long-term care home! You will create and implement schedules for 24/7 coverage of Nurses and Personal Support Workers in our Nursing Department. Although we are a Jewish home, we welcome residents and staff from all...


  • Ottawa, Canada CHEO Full time

    Compensation Pay Range: $28.04-$34.47 **Job Description**: POSITION DESCRIPTION The purpose of this position is to work in collaboration with the Clinical Manager and the Patient Service Unit’s to coordinate unit staffing and scheduling by ensuring that appropriate staffing levels are maintained; manage day-to-day staffing needs; submit hours of work for...

  • Project Scheduler

    4 weeks ago


    Ottawa, Canada Babcock International Full time

    **Project Scheduler (Permanent)**: - Location: Ottawa, ON, CA, K1P 5E7 Halifax, Nova Scotia, CA, B3B 1E6 Victoria, British Columbia, CA, V8Z 0B9 - Onsite or Hybrid: **Project Scheduler (Permanent)** **Ottawa, ON / Victoria, BC / Halifax, NS** - Expected Salary $65,514 to $98,271_ Underpinned by a deep understanding of technology integration, asset...

  • Scheduling Supervisor

    7 months ago


    Ottawa, Canada ParaMed Full time

    Job Description - As the Supervisor of Coordination, you will be responsible for the supervision of the Coordination team in addition to other administrative functions supporting operational excellence within an assigned branch. Why you’ll love working here: - Celebration and Recognition programs- - Comprehensive health and dental benefit plans- -...

  • Scheduling Supervisor

    7 months ago


    Ottawa, Canada ParaMed Full time

    Job Description - As the Supervisor of Coordination, you will be responsible for the supervision of the Coordination team in addition to other administrative functions supporting operational excellence within an assigned branch. Why you’ll love working here: - Celebration and Recognition programs- - Comprehensive health and dental benefit plans- -...

  • Project Scheduler

    4 weeks ago


    Ottawa, Canada Babcock Full time

    Ottawa, ON / Victoria, BC / Halifax, NS Expected Salary $65,514 to $98,271 Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of...


  • Ottawa, Canada GardaWorld Full time

    **Are you ready to suit up?**: If you are looking for a job where you have significant responsibility, this is the one for you! As a Security Dispatcher/ Scheduler, you will play a key role in communication between agents, customers and supervisors! We provide people with growth opportunities. 30% of our frontline employees are promoted to become part of...


  • Ottawa, Canada Extendicare Full time

    **Job Description**: Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our...


  • Ottawa, Canada Extendicare Full time

    **Job Description**: Extendicare is a leading provider of care and services for seniors throughout Canada. Through our network of over 115 senior care and living centers as well as our home health care operations, we are committed to delivering care throughout the health care continuum to meet the needs of a growing seniors’ population in Canada. Our...


  • Ottawa, Ontario, Canada Long & McQuade Limited Full time

    Location: Hunt Club Road, OttawaAbout the Role:We are seeking a highly organized and customer-focused Music Scheduling Coordinator to join our team at Long & McQuade Limited.Job Responsibilities:Register and schedule students for lessonsAnswer phone inquiries and relay messages to teachers in a timely mannerReceive lesson payments and assist with the...