Employee Experience Coordinator

7 days ago

Montréal, Canada Amilia Full time

**Who we are**: Amilia is more than just a tech company - we’re a close-knit community made up of caring, entrepreneurial-minded individuals. Our multi-disciplinary team members will challenge and support you on every project. We care about our work, our colleagues, and our clients

**What we do**: We provide an eCommerce platform for activities and recreation. Our platform enables organizations to engage and connect with their community by making it easy to find, register, and pay for activities online.

**How we do what we do**:We provide all our team members with the tools and flexibility they need to succeed every day. We also put an emphasis on collaboration and encourage everyone to bring new ideas to the table, even if it’s outside of your department.

**Why we do what we do**: We’re not just here to sell software - we want to revolutionize the way recreation organizations leverage technology. Every Amilian is incredibly invested in our mission to disrupt the status quo and help our clients achieve great things.

**What can you expect**:
Amilia is seeking a highly motivated and passionate Employee Experience Coordinator to join our Talent and Culture team. As an Employee Experience Coordinator, your primary responsibility will be to maintain a professional and welcoming environment for our employees and visitors. You will be responsible for coordinating employee engagement initiatives, assisting in the planning and execution of company events. Additionally, you will assist with various projects and collaborate with all departments to ensure a seamless employee experience.

**You'll be responsible for**:

- Manage the day-to-day operations of the office, including ordering supplies, managing inventory, and ensuring that equipment is maintained and in good working order.
- Manage the office budget, including tracking expenses, processing invoices, and reconciling accounts.
- Manage the office facilities, including ensuring that the office is clean and well-maintained, managing office security and access, and coordinating repairs and maintenance.
- Ensure effective internal communication channels to keep employees informed about company news and updates.
- Support T&C and other departments on events, team-building activities, and social gatherings to foster a sense of community among employees.
- Develop and organize programs and initiatives to boost employee morale, motivation, and satisfaction.
- Facilitate the onboarding process for new hires, ensuring a smooth transition into the company.
- Use data and metrics to measure the impact of employee experience initiatives and make data-driven improvements.
- Provide administrative support to the team, including managing calendars, scheduling appointments, organizing meetings, and coordinating travel arrangements.

**What we want from you**:

- Passion for creating a positive work culture and employee engagement;
- Experience in event planning or employee engagement is a plus;
- Excellent command of Microsoft Office suite and comfortable with new technologies and software;
- Availability to come to the office in person 3 days per week (Tuesday, Wednesday and Thursday);
- Ability to take initiative and foresee office needs;
- Strong organizational and time management skills;
- Bilingual (French and English, written and spoken).

**What you’ll get from us**:

- A competitive and progressive salary;
- A strong work-life balance and flexible hours;
- 12 days vacation and 5 sick days yearly;
- Skill development opportunities through engaging workshops, trainings, access to Udemy and opportunities to attend conferences;
- Companywide and team bonding activities to connect with your peers throughout the year;
- Weekly Bootcamp and Yoga classes for Amilia;
- 25% discount on annual membership for STM and EXO;
- In-office snacks, including fresh fruit baskets, coffee, beverages, and free drinks.

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