Manager of Finance and Administration

3 weeks ago

Waterloo, Canada eleven-x Full time

Job Status: Full time opportunity

Location: Waterloo, Ontario, head office (hybrid model of remote & in
- office schedule)

eleven-x has a world-renowned reputation as a global leader providing wireless, high-performance, IoT and Smart City solutions for cities, campuses, and enterprises. Customers rely on the company’s expertise to deliver comprehensive solutions that are easy-to-use, fully scalable to help reduce costs, drive additional revenues and most importantly, deliver better services.

eleven-x is currently transforming the parking experience through its industry leading parking technology offering eXactpark, a sensor-based space occupancy monitoring solution and comprehensive software platform, which enables frictionless parking for drivers and parking managers.

**Your Mandate**:
You will work collaboratively with the eleven-x team, responsible for all areas relating to daily operations of the accounting department and financial reporting, including: oversight of accounts payable, accounts receivable, payroll, general ledger, accurate and timely financial statements.

Reporting to the Director, Finance & Administration, you will be responsible for the daily accounting functions, payroll, benefit administration, office administration, and reporting of on-hand inventory quantities. You are resourceful, flexible, reliable, and entrepreneurial. You enjoy challenges, while working closely with stakeholders in a fast-paced, small team environment.

There is currently one direct report:

- Senior Financial Associate (Contract)

**Your Responsibilities**:
**Finance**
- Manage and oversee daily operations of the accounting team, including: accounts payable/receivable, cash receipts, corporate credit card account, general ledger, processing month and year end accounting entries, check runs, wire transfers, debt activity
- Ensure an accurate and timely monthly, quarterly and year end close
- Review and provide monthly expense variance analysis and periodic project analyses as needed
- Quarterly HST/GST tax filings
- Support fundraising activities and government programming, rebates, tax credits, grants and other funding the Company is eligible to receive as we continue to scale
- Coordinate and complete annual audit
- Support the project management process to ensure that invoices are issued to customers in line with project delivery milestones
- Support the improvement of company systems and procedures, including implementing new software as required (accounting system, expense reporting, travel management, etc.)
- Support the administration of Employee Stock Option Plan, including granting of stock options, issuance of shares, maintaining employee records and proper documentation on file for all participants

**Payroll**
- Manage bi-weekly disbursement for approximately 30 employees
- Ensure the processing of new hires, temporary workers, transfers, promotions and terminations are accurate and timely
- Work with Ceridian to ensure proper reports, tax filings, and other payroll requirements are met
- Provide payroll information to employees, answering any questions and requests

**HR**
- Maintain and ensure proper individual employee records on file, including offer letters, IP agreements, etc.
- Administration of the employee benefits plan

**Operational Support**
- Work with the Office Manager to maintain accurate on-hand inventory levels and valuation, including periodic inventory counts
- Work with our insurance partners to obtain updated certificates of request as needed for our various partners
- Manage contract administration activities including NDAs, customer agreements, and vendor agreements
- Some facilities management and coordination with landlord as pertains to our tenant’s lease agreement
- Support the Office Manager with any shipping requirements from time to time as part of time off coverage
- Other activities as assigned by the Director of Finance and Admin

**What You Will Bring to Our Team**:

- Willing and ready to work in an entrepreneurial atmosphere where some work may be outside your typical job description; you see this as an opportunity to learn together
- Curious, fast-learner who’s not afraid to ask questions and learn from mistakes
- Show a strong track record of achieving targets, deadlines, and sense of urgency
- Team player, collaborative, and adaptable. Strong analytical and negotiation skills
- Demonstrate advanced MS Office Suite skills, presentation, and reporting expertise, and experience with Accounting software
- Post-secondary education with diploma or degree in Accounting
- Sound knowledge of accounting procedures and practices with 2-5 years of financial and cost accounting experience
- Experience with consolidated reporting of multiple entities is considered an asset
- High attention to detail and accuracy

**Why eleven-x?**

**Opportunity**:while we’ve only been around for 7 years, we’ve gotten a lot accomplished in this short time In addition to bein

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