Accounts Receivable Coordinator

4 weeks ago

Québec, Canada Everguard Full time

**TEXTE FRANÇAIS SUIT**

As our Accounts Receivable Coordinator you will be responsible for the Accounts Receivable trial balance and supporting the Accounting Department with month end reconciliations and reporting. Some of additional expectations of this role include:

- Communicate with customers and follow up regarding their account status.
- Work collaboratively with internal staff (billing, operations, sales) to resolve issues.
- Assist with root cause analysis for any recurring issues and assist with their resolution.
- Assist in tracking departmental key performance indicators.
- Support managers with accounts receivable or credit issues.
- Generate reports to assist management in decision making.
- Assist with management of the company's key accounts and customer portals.
- Review the aging on a monthly basis.
- Responsible for ensuring incoming payments to customer accounts are posted in compliance with company policies and procedures.
- Process bank deposits.
- Perform customer account reconciliations.
- Responsible to ensure that monthly statements are distributed immediately following month end.
- Creates new customer accounts and maintains customer database.
- Review and action debit balance accounts regularly.
- Assigning accounts to a collection agency when necessary.
- Preparing and entering month-end journal entries.
- Performing account analysis and reconciliations, this may include bank statements, intercompany accounts, & accruals.

This role will work closely with the Accounts Receivable Administrator, Accountant and Controller to work towards continuous improvement endeavors to better support the organization.
- 2+ years experience as an account receivable specialist or a similar role.
- Experience in credit & collections, required.
- High degree of accuracy and attention to detail.
- Proven knowledge of payment processing.
- Proven knowledge and comfort in processing transactions within computer systems.
- Proven confidence in client relationship-building and maintenance.
- Hands on knowledge and expertise with spreadsheets (MS Excel).
- Familiarity with accounting principles and practices.
- Customer service orientation and negotiation skills

Everguard offers a competitive compensation and benefits package, including health and dental insurance; retirement savings and leave programs. If you are excited by the opportunity to contribute to a highly successful and growing company and interested in being part of a dynamic team, we want to hear from you.

We embrace diversity across all our operations and foster a respectful and inclusive work environment. Individuals that represent a variety of backgrounds, perspectives and skills are encouraged to apply.
- Everguard Incendie et Sécurité est un fournisseur de services dans le domaine de protection d’incendie et sécurité. Nous offrons une gamme complète de solutions pour l’industrie en ce qui a trait aux enjeux de santé, sécurité et protection incendie. Nous avons accès à une multitudes de marques de manufacturiers propre à notre industrie. Soit pour la protection incendie 24/7/365, les installations d’équipements de suppression et la mise en service et certification de ces équipements.

En tant que coordonateur des comptes débiteurs, vous serez responsable de la balance de vérification des comptes clients et vous aiderez le service comptable à effectuer les rapprochements et les rapports de fin de mois. Parmi les attentes supplémentaires de ce poste, citons
- Communiquer avec les clients et assurer le suivi de l'état de leur compte.
- Travailler en collaboration avec le personnel interne (facturation, opérations, ventes) pour résoudre les problèmes.
- Participer à l'analyse des causes profondes de tout problème récurrent et aider à sa résolution.
- Participer au suivi des indicateurs clés de performance du département.
- Aider les gestionnaires à résoudre les problèmes liés aux comptes débiteurs ou au crédit.
- Produire des rapports pour aider la direction à prendre des décisions.
- Aider à la gestion des comptes clés et des portails clients de l'entreprise.
- Examiner le vieillissement des comptes sur une base mensuelle.
- S'assurer que les paiements entrants sur les comptes clients sont comptabilisés conformément aux politiques et procédures de l'entreprise.
- Traiter les dépôts bancaires.
- Effectuer les rapprochements des comptes clients.
- S'assurer que les relevés mensuels sont distribués immédiatement après la fin du mois.
- Créer de nouveaux comptes clients et maintenir la base de données clients.
- Examiner et agir régulièrement sur les comptes de solde débiteur.
- Assigner les comptes à une agence de recouvrement si nécessaire.
- Préparer et saisir les écritures de journal de fin de mois.
- Effectuer des analyses et des rapprochements de comptes, notamment les relevés bancaires, les comptes interentreprises et les comptes de régularisation.

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