Administrative Assistant
2 weeks ago
**48563** - **Kingston** - **Rotation** -**
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One
- Prepare and/or process non-routine correspondence, legal documentation, and forms (ie, court pleadings, court motion records, factums, appeal books, case briefs contracts, opinions, construction liens, summons to witnesses, labour and employment materials, Executive Approvals, Memoranda to the Board, Statutory declarations, etc.), received through shorthand, Dictaphone, long-hand notes or transmitted via the personal computer.
- Liaise with internal and external groups as necessary, ie other Business Units, Courts, Government Agencies, Law firms, etc. to arrange court dates, arrange for examinations for discovery, obtain rulings, arrange property and corporate searches, follow up on the status of agreements, serve pleadings and other documents, etc.
- Prepare supervisors' expense reports and time sheets, requisition cheques, compile various monthly reports, assemble material and organize backup information as requested.
- Perform routine compiling, processing and maintenance of information required by supervisor(s) eg, time sheets, vacation logs, etc. Refer to various Company manuals and guidelines, such as the Organizational Authority Register, MPPP's as required.
- Maintain supervisors' calendar re meetings, court dates, arbitrations, appointments, etc. Answer calls to supervisor(s), taking messages as required.
- Respond to telephone and personal inquiries, determine nature of request and respond appropriately.
- Establish with supervisor(s), priorities and schedules for ongoing work programs incorporating new work into schedules.
- Consult with supervisor or others for advice and direction as necessary.
- Maintain referral and follow-up control logs to track work in progress, as per departmental procedures. Refer requests for action to other staff in Division and/or Company, based on knowledge of organization, and consistent with confidentiality restrictions.
- Process incoming and outgoing mail, sorting and distributing as necessary noting priorities, searching files, records, etc. to locate supporting information for supervisor, arranging for taxis, couriers, as necessary.
- Set up and maintain supervisors' working files in accordance with Records Management policies and guidelines, retrieving materials as required.
- Maintain various administrative manuals. Prepare and maintain precedent files.
- Make all necessary meeting, conference, and seminar and travel arrangements including accommodation, refreshments, advances, travel documents and preparing of handouts.
- Ensure that supervisor has all required reference materials for meetings.
- Perform other duties as required.
**Selection Criteria**
**Essential Knowledge**:
- Requires experience to understand the specific and routine clerical processes relating to the administration of Directors work.
- Experience with Microsoft Outlook, Word, Excel and Power point.
- Requires comprehensive knowledge of office practices, including operation of various standard office equipment.
- Requires knowledge of Hydro One web-sites for various policies and guidelines to assist completing and checking material / forms for accuracy, such as Corporate Charge Card policies; Human Resources policies.
- This knowledge is considered to be acquired either through the successful completion of Grade XII in a Secondary School or by having the equivalent level of education in other office related studies.
**Essential Competencies**:
- Requires a high proficiency in English grammar to prepare concise and effective correspondence, reports, etc.
- Ability to work in a collaborative manner within the department and with staff in other departments is essential.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
**We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2023.**
**Deadline: December 4th, 2023**
**Job Segment**:Secretary, Sharepoint, Clerical, Developer, Law, Administrative, Technology, Legal
-
Administrative Assistant
1 week ago
Kingston, Canada Queen's University Full timeReporting to the Director, Employee Wellness Services, the Administrative Assistant performs a broad range of administrative, financial, and clerical duties to support the day-to-day function and various projects administered by Employee Wellness Services (EWS). The Administrative Assistant also facilitates communications with internal and external...
-
Administrative Assistant
1 week ago
Kingston, Canada Limestone Analytics Full time**Who We Are** Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...
-
Administrative Assistant
1 week ago
Kingston, Canada Limestone Analytics Full time**Who We Are** Limestone Analytics (Limestone) is a growing international consulting firm specializing in the economic analysis of public policies, social programs, and international development projects. We help organizations advance meaningful change through collaborative and evidence-based decision-making. Since our inception in 2016, Limestone has...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAdministrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full time**About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Administrative Assistant
6 days ago
Kingston, Canada KFL&A Public Health Full timeKFL&A Public Health is a local public health agency with over 200 staff and 150 volunteers who deliver public health programs and services to the people of the KFL&A area. There is an immediate opening for an Administrative Assistant, Corporate Services, The Administrative Assistant, under the direction of the Director, Corporate Services, is responsible...
-
Administrative Assistant
5 days ago
Kingston, Canada Robert Designs Full time**About us** Robert Designs is a small business in Kingston, ON. We are professional and customer-centric. Our work environment includes: - Start-up office setting - Growth opportunities - Relaxed atmosphere - On-the-job training - periodic client site visitations to assist with designs/builds As a new interior Design firm located in the west end of...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAdministrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Assistant
1 month ago
Kingston, Canada Queen's University Full timeAdministrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAdministrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Camp STEAM Canada Full time123 Huron Street, Embro, ON N0J 1J0 (virtual position) Administrative Assistant to the Executive Director Do you have a passion for education and learning? Do you have skills that will make you an asset at a high administrative level? Consider joining Camp STEAM Canada and help us achieve our mission of inspiring the next generation of STEAM professionals....
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Secura Financial Group Full time**Administrative Assistant** We believe in adding value to the lives of our clients, so if you’re a team player who is looking for a workplace where no two days are exactly the same, this position could be for you! **Salary**: Range: $45,000 - $60,000. Opportunities for advancement based on continuing education are available. **Requirements**: -...
-
Staffing Administrative Assistant
1 week ago
Kingston, Canada Queen's University Full timeStaffing Administrative Assistant About Queen's University Queen - s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Assistant
4 weeks ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Staffing Administrative Assistant
7 days ago
Kingston, Canada Queen's University Full timeAbout Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...
-
Administrative Assistant
1 week ago
Kingston, Canada Canadian Imperial Bank of Commerce Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered...
-
Administrative Assistant/receptionist
5 days ago
Kingston, Canada Upper Level Doors Inc. Full timeWe are looking for an Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include: greeting clients upon arrival, providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. - You must be self-disciplined and work independently with...
