Financial Coordinator

3 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**
8:30am - 4:30pm

**Education Level**
2 year Community College diploma in Accounting or a related field of study.

**Career Level**
Requires 4 years of relevant experience.
- Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement._

**General Description**:
**Unit/Project Description**:
The Financial Affairs Business Office has an opening for a Financial Coordinator. This position provides customer service for the Hospitality Services Meal Plan process and supports Catering Event processing. In FABO we value excellent Customer Service supporting Hospitality Services and the broader University Community.

**Representative Duties & Responsibilities**:

- Coordinate the collection, verification, analysis and reporting of financial data.
- Interpret and communicate applicable financial policies, procedures and guidelines to others.
- Ensure that the appropriate taxes are paid and rebates received for each invoice.
- Develop and deliver training and information sessions.
- Monitor cheque requisitions to ensure compliance with relevant policies.
- Analyze data and assess for reasonableness.
- Maintain budgets in the system and make adjustments to budgets and currency throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
- Perform various analyses for review.
- Generate reports and account statements and review for accuracy.
- Provide guidance to others on relevant accounting procedures and the use of financial systems.
- Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
- Receive, send, sort, verify, process and prepare various documents such as travel and expense reports, non-po vouchers, invoices, journal entries, purchase requisitions, p-card transactions, receivables, and payables.
- Process, verify, and balance financial records and business transactions, such as accounts payable, and accounts receivable.
- Participate in the monitioring and reconciliation of accounts and investigate discrepancies using established procedures.
- Update, maintain, and verify information in a variety of spreadsheets and databases.
- Balance and control cash receipts, including floats, petty cash and cheques.
- Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
- Create spreadsheets including formulas and equations.
- Maintain filing systems, both electronic and hard copy.
- Maintains confidentiality of user information.

**Supervision**:

- Provides functional guidance to others on an ongoing basis.

**Qualifications**:

- 2 year Community College diploma in Accounting or a related field of study.
- Requires 4 years of relevant experience.

**Assets**:

- Previous experience with One-Card and Meal Plan processes are considered an asset.
- Conflict resolution, interpersonal skills and an ability to resolve issues are needed in this position.
- Star Rez, Mosaic, Caterease and One-Card systems are used.

**Additional Information**:

- Professionalism, integrity and confidentiality are key to operational effectiveness in FABO
- Provide explanations about meal plans to a variety of people including staff, students, parents.
- Reconcile meal plan activity including web deposits, refunds and cancellations.
- Reconcile and process catering activity on a weekly basis.
- Process and post payments.

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