Canada Summer Student

2 weeks ago

Etobicoke, Canada Maurice Coulter Housing Co-operative Inc. Full time

**Job Title**:Summer Student, Housing Administrative

**Reports To**:Housing Administrator and Property Manager

**Business**:Maurice Coulter Housing Co-operative Inc. (MCHC)

**Job Summary**

|Canada Summer Job Program| - $15/hour, 35 hours/week, 8-week term (~280 hours)

To be eligible, participants must:

- be between 15 and 30 years of age at the start of the employment;
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the _Immigration and Refugee Protection Act _for the duration of the employment; and,
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada.

**Core Competencies**
- Professional personal presentation
- Polite, cheerful and friendly attitude
- Proficient knowledge of computers
- Ethics
- Professionalism in written/oral communication
- Customer Service Orientation
- Attention to detail
- Problem Solving, Analytical Ability, Interpersonal Skills
- Safety and Security Awareness
- Teamwork, Planning, and Organization
- Initiative, Adaptability, Business acumen/creativity
- Attendance/Punctuality, Dependability
- Ability to maintain confidentiality, keep client information secret, adhere to MCHC and client confidentiality policies

**Office Administration and Routines**
- Assist office staff in maintaining a clean, organized work environment
- Ordering, organizing office supplies as directed by office staff
- Checking/posting reports, notices, memorandums, and regular Board Meeting minutes
- Data entry in HM Worx program
- Setting up and maintaining the office filing and shredding system
- Updating the administrative binder, including: passwords, instructions on programming fobs, instructions on programming intercom, instructions on opening a safe, etc.
- Organizing the office, storage rooms, archive rooms, etc.
- Ensuring that the maintenance work order system is up-to-date/filled
- Aid on-site staff in preparation for organizational reviews and audits when necessary
- Maintain notice and bulletin boards in hallways/elevators
- Delivering office mail to members of the co-op
- Assisting with the preparation of Board Meetings, General Members Meetings, and Annual Members Meetings
- Preparing arrears reports report, vacancy report, work order reports, and any other reports as requested
- Assisting with the move-in and move-out process, including contacting external/internal applicants, conducting landlord/reference/rent checks, screening applicants, scheduling applicant interviews, and maintaining the external and internal waiting list
- Drafting and reviewing any correspondences
- Assist with By-Laws and Policies amendments and creating it as an electronic format
- Process cheque requisition for payables
- Updating a charge list for the Co-op
- Assisting in organizing a key box and creating a key control system
- Assisting in organizing the parking and locker waiting list and control system

**Additional Responsibilities**
- Professional relationship building with various staff and clients
- Any other duties and responsibilities as assigned by the company

**Job Types**: Full-time, Fixed term contract
Contract length: 8 weeks

**Salary**: $15.50 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Etobicoke, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

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