Executive Administrative Assistant

2 weeks ago

Toronto, Canada Champagne Centre Full time

The Champagne Centre brings together the various building blocks necessary to lead a healthy, active and balanced lifestyle, in a one-stop community complex. By combining a multi-sports complex, a comprehensive health services mall, together with retail and professional services, the Centre has re-designed the way people can access and experience healthy and active living.

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Property Manager. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

**Responsibilities**:

- Coordinate and schedule meetings, arrange conference calls.
- Order and track supplies.
- Dealing with industry, trade and consultants and effectively gather required information and communicate tasks to related parties.
- Process administrative assignments, such as working with external marketing firms, Web design firms, realtors, etc.
- Ensures soft and hard data is effectively organized/stored both in physical files and on the company’s servers.
- Properly handle reports, confidential correspondence, and files.
- Prepare for and attend meetings, including preparing meeting agenda, taking minutes to meeting, and meeting documents. Communicating required tasks and action steps; following up on deliverables.
- Marketing/Social Media support as required.
- Working with Property Manager to investigate and resolve tenant complaints, enforce rules of occupancy, coordinate premises repairs and contract with third party contractors/trades and assist with insurance matters.
- Aid Property Manager with preparing and reviewing operational contracts;
- Establish and maintain excellent customer relations with tenants;
- Liaise with tenants on all operational matters related to their tenancy;
- Liaise with building operators in managing the efficient and effective day-to-day operations of the property;
- Be self-motivated with the ability to multi-task and prioritize competing demands within required deadlines;
- Interact and communicate effectively and professionally, both orally and in writing;
- High English linguistic proficiency

**Position Requirements**:

- 3+ years experience in automated office environment required.
- 3+ years demonstrated experience in an executive assistant role.
- Highly proficient in written and verbal English
- Working knowledge of Quickbooks an asset
- Demonstrated experience in coordinating projects.
- Excellent phone etiquette.
- Good judgment, initiative, relationship building and proactive personality
- Superior organization skills, as well as proven ability to prioritize demands and schedules
- Great communication and interpersonal skills
- Drive, ownership, responsibility, and accountability
- High attention to detail and a strong sense of urgency with all requests, inquiries and assigned tasks.

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Executive Assistant: 2 years (required)

Work Location: One location

Application deadline: 2023-01-31

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