Payroll Supervisor

3 weeks ago


Ottawa, Canada Algonquin College Full time

Department:
Payroll (Mary Brenda Klerks)

Position Type:
Full-Time Administrative

Salary Range:
$74,175.00-$92,720.00-Annual

Scheduled Weekly Hours:
36.25

Anticipated Start Date:
March 04, 2024

Length of Contract:
N/A

Posting Information

Posting Closing Date:
February 13, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

**Job Description**:
Reporting to the Manager, Payroll, the Supervisor is responsible for processing day-to-day payroll activities and running the biweekly payroll for both salary and hourly employees The Supervisor provides guidance and assistance to College departments for these activities and acts as a liaison with external auditors and various government agencies. This position also acts as a backup for the Payroll Manager and Payroll Specialist.

Duties and Responsibilities:

- Supervises staff in the accurate and timely processing of College payroll;
- Assists the Payroll manager with the bi-weekly payroll to verify all regular and part-time payrolls to ensure they are balanced so that all personnel receive their pay entitlement in accordance with pay authorizations and at scheduled times;
- Seeks opportunities to continually improve the payroll process with a goal of eliminating all payroll errors;
- Ensures that pay records reflect the cumulative history of each employee to permit completion of reports such as, T4-T4A’s, CAAT Pension Plan and RCA;
- Answers inquiries from College employees and organizations such as the Canada Revenue Agency, United Way, W.S.I.B. and others in respect to pay and deduction problems and information relative to individuals and the College as a whole;
- Ensures compliance to Canada Revenue Agency’s statutory withholding requirements;
- Accurate and timely reporting and remitting of all payroll deductions;
- Provides support and assistance to the Manager, Payroll;
- Assists in the training of new payroll office staff and updating of current staff to ensure that College policies and directives are followed;
- Maintains and upholds accounting controls and recommends improvements as necessary;
- Ensures the proper storage and retention of accounting records to comply with legislative requirements;
- Responsible for the compilation of reports to:

- Workplace Safety & Insurance Board - monthly
- United Way, OCASA - monthly report of deductions from employees;
- Ontario Public Service Employees Union - monthly dues for faculty and support staff;
- CAAT Pension Plan - monthly deductions;
- RCA - monthly deductions;
- Employer Health Tax - monthly.
- Other duties as assigned.

Required Qualifications:

- Minimum three (3) year diploma/ degree in Business, Finance or other related fields;
- Payroll Compliance Practitioner (PCP) certification attained or is in progress and will be attained within 12 to 18 months of hire into the position;
- Minimum five (5) years' experience in: using financial information systems, problem resolution, recruitment and supervision of payroll staff, preparing journal entries, account reconciliations and working papers, a client service environment, payroll legislative requirements, and in an environment with multiple conflicting deadlines and priorities.
- This position is paid at Payband 9
- Vacancy is for P13909

This position is eligible for hybrid work in conjunction with the College's
_Flexible Work Arrangement_
- Policy_.



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