Accounting and Payroll Specialist

2 weeks ago

Ottawa, Canada Canada Green Building Council Full time

**ABOUT CAGBC**

For 20 years, CAGBC has led the movement for high-performing, green buildings. We believe that by transforming the built environment, we can create a more sustainable future and communities where people can thrive in resilient, healthy buildings and homes.

**BENEFITS OF WORKING AT CAGBC**

At CAGBC, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, benefits and registered pension plan, we’ll provide the following:

- **Location**:On the days you're in the office, get here quickly thanks to our highly accessible central locations in Ottawa, Toronto and Vancouver.
- **Offices**:Work in a state-of-the-art, LEED-certified Gold office building in downtown Ottawa or Vancouver.
- **Generous PAID TIME-OFF**:Because we value work/life balance.
- **Values**:Staff truly value the collaborative, flexible work dynamic, the opportunity to connect with leading experts and develop their skills and mainly, by the mission-driven work that makes a difference; creating real solutions towards climate change

**Job Purpose**

Reporting to the Accounting Manager (“Supervisor”), the **Accounting and Payroll Specialist **collaborates with cross-functional teams to ensure seamless financial operations. You will be responsible for meticulous financial record-keeping, financial analysis, timely monthly financial reports, and compliance with accounting principles while managing payroll processing, group benefits administration, and pension plan. This role also supports budget preparation, year-end audit, and process documentation.

**RESPONSIBILITIES**
- Prepare monthly financial reports, including balance sheets, income statements, and cash flow statements.
- Analyze monthly financial results, identify trends, and explain variances.
- Recognize revenue and track deferred revenue monthly.
- Perform month-end duties and journal entries within specified deadlines.
- Reconcile bank, revenue, and other balance sheet accounts monthly.
- Assist in the preparing monthly reporting packages for senior management.
- Support treasury management activities, including banking, investment, and cash flow management.
- Prepare HST/GST and provincial tax reports for online filing and remittance.
- Assist in the year-end close process, preparing audit schedules and working files.
- Process bi-weekly payroll in compliance with regulatory requirements.
- Set up new employees in payroll systems, update employee information, and verify records.
- Generate various reports such as payroll register, vacation balance, and earnings statement.
- Prepare staff cost allocations and payroll journal entries.
- Reconcile payroll register to bank withdrawals, tax filings and general ledger.
- Ensure timely payroll-related remittances and returns.
- Prepare ROE, issue T4/T4As and prepare other year-end payroll reporting.
- Compile HR metrics (such as employee turnover), organize and maintain accurate payroll records, tax filings and other related documentation.
- Administer employee benefits programs, including pension plan and health insurance.
- Investigate and resolve payroll discrepancies and issues, providing timely support to staff.
- Provide payroll clarification to staff regarding leaves, ROE, benefits, and pension plan.

**Other Responsibilities **
- Perform related duties and responsibilities as directed by the Supervisor.
- Serve as a backup for other Finance team members.
- Stay updated with changes in payroll regulations.
- Assist in accounting, and payroll system implementations.
- Identify opportunities for process improvements and automation.

NOTE: This job description highlights the general nature and level of the assignments required by this position. This is not an exhaustive list of duties; additional related duties may be assigned.

**SKILLS**
- Strong verbal, interpersonal and written communication skills, and the ability to answer questions and solve problems. Bilingualism is an asset.
- Strong project management and organizational skills, including the ability to multi-task and manage numerous projects concurrently.
- Solid proficiency in Office 365, especially excel, payroll, and accounting software (Payworks, SAP, SAGE, iMIS etc.)
- Experience in corporate services/finance within a not-for-profit organization.
- Demonstrated administration and customer service skills.

**PERSONAL ATTRIBUTES**
- Good judgement, problem-solving, and relationship-building skills, and fully capable of working in a team-oriented, virtual environment.
- Strong technical understanding, the ability to pick up new tools quickly, and the capacity to complete tasks self-directedly.
- Familiarity with LEED and/or an interest in the environment, climate action or sustainable building.

**Education and EXPERIENCE**
- 3 - 5 years of experience in a combination of payroll administration and general accounting tasks.
- Certified as a Payroll Compliance Profession (or higher) with Nationa

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