Capital Planning Data Coordinator

2 weeks ago

Markham, Canada BGIS Full time

**ABOUT US**

**OUR CULTURE**

At BGIS, our culture is built on three foundational pillars:

- **Culture of Care**:We deeply care for each other, our clients, partners, and the communities we serve.
- **High Performing Teams**:We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
- **Unwavering Commitment to Sustainability**:We conduct every action with a focus on preserving our earth.

**SUMMARY**

The **Capital Planning Data Coordinator **is a dedicated resource for assigned client(s) responsible for data integrity of capital planning data and for coordinating capital planning activities.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

**Opportunities for Development**:
At BGIS we are committed to the development of our people - offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles - some include:

- On Account Operational roles,
- Facility Management Office roles, Project Management roles to lead and execute projects

**KEY DUTIES & RESPONSIBILITIES**

**Safety Ownership and Regulatory Compliance**
- Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.

**Asset Management Database**
- Maintenance of the Asset Management Database as a result of portfolio investment (completed projects):

- Reporting and production of asset database requirements to internal and external team members (programmed list of assets).
- Enters and maintains asset condition assessment and capital project information within capital planning database.
- Generates portfolio summary reports utilizing asset management software.
- Tracking all incoming data sources related to capital planning (consulting reports, BCA schedules, leasing, and other data sources).

**Building Condition Assessment Data**
- Responsible for the coordination and tracking of building condition assessment data:

- QA review of the Building Condition Assessment Data through reviews of asset condition assessment data for reasonability. Identifies anomalies for review.
- Loading of the Building Condition Assessment Data into asset database.
- Working with Building Condition Assessment project manager to track status and report outputs to stakeholders.
- Coordinates asset condition assessment workflow to support timely completion of assessment activities.

**Training End Users**
- Trains end users on asset management software. Other duties as assigned.

**KNOWLEDGE & SKILLS**
- University degree or Community college diploma in a relevant field such as civil, mechanical, electrical engineering building science or building engineering, an asset.
- 1 to 3 year of coordination work experience, preferred.
- Experience with commercial asset management software systems, an asset.
- Strong attention to detail.
- Ability to review data for reasonability and to identify anomalies.
- Ability to coordinate and monitor workflow to ensure timely completion of activities along with strong organizational skills.
- Effective verbal communication skills for the purpose of conveying data anomalies, coordinating workflow activities and providing assessment software end user training.

**Licenses and/or Professional Accreditation**

Accreditation to work in specific assessment management software, an asset.

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