Property Management Assistant

7 months ago

Rosser, Canada QuadReal Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $73.8 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

Working as part of the Winnipeg Real Estate Services Team, the Property Manager Assistant will report to the Property Manager and will oversee core processes for the portfolio of 30+ industrial buildings.

**Responsibilities**:

- Provide support for all aspects of day-to-day activities for assigned buildings.
- Complete all administrative functions relating to property management as specified.
- Prepare & distribute letters to tenants for rental charges, arrears, welcome packages etc.
- Collect insurance certificates from tenants and validate.
- Coordinate tenants move-ins and move-outs.
- Organize all building/tenant appreciation events & functions.
- Draft and distribute tenant memorandums.
- Monitor and track vacant unit accounts.
- Read and understand leases to ensure accurate information is received and maintained.
- Prepare contracts for capital projects and contracted work.
- Record and update tenant information, including phone numbers and emergency contact names.
- Maintain information in property filing on SharePoint.
- Assist assigned Property Manager and Assistant Property Manager directly on various tasks.
- Work with building operators & contractors as required or directed.
- Maintain organization and appearance of entire office in accordance with QuadReal’s corporate standard and culture, including kitchen and boardroom.
- Reception duties including sending and receiving daily mail and couriers and opening, sorting, and distributing incoming mail.
- Maintain and order office and kitchen supplies.
- Manage office services such as confidential shredding and coffee service.
- Research and order QuadReal stationery and swag.
- Coordinate meetings, order refreshments/food as required, set boardroom.
- Liase with our landlord and act as our tenant representative and fire warden.
- Act as Chair of Winnipeg’s Culture and Wellness Committee; participate in National Calls and coordinate events and information sharing initiatives for the Winnipeg Team.
- Research, plan and coordinate volunteer and donation opportunities/activities for the Winnipeg Office.
- Research and stay informed on Tenant business activities and successes. Keep local team informed.
- Attend and minute bi-weekly Operations meetings; minutes to be distributed within 2 days following meeting.
- Arrange parking passes and/or set up parking pay-as-you-go app for team.
- Order uniforms for Operations Staff and arrange dry cleaning services.
- Pull titles and obtain other information from the City of Winnipeg as required.
- Manage land titles, land survey and zoning memo documents. Ensure complete and up to date at all times.
- Assist with PO creating and tracking.
- Assist with planning, coordinating and managing events for staff.
- Assist with building BOMA BEST certifications and award submissions.
- Complete understanding and adherence to the Environmental Policy, the Code of Conduct and other policies and procedures relevant to the position as prescribed from time to time.
- Other duties as assigned.

**Qualifications**:

- 2 years or more experience in commercial property management as a property administrator.
- High school diploma supplemented with some post-secondary administrative and computer courses.
- ** Relationship Skills** - Ability to communicate effectively and professionally, both orally and in writing with owners, tenants and team members; ability to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player with good conflict-resolution skills; committed to personal growth and a strong sense of integrity aligned with QuadReal’s objectives.
- ** Organizational/Multi-Task Skills** - Have an eye for detail and accuracy. Ability allocate your time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability handle multiple demands and competing priorities, and adapt to new ideas and constant changes; results oriented, detail oriented and accurate
- ** Computer Skills** - Intermediate to advanced skills in Microsoft Office. Working knowledge of SharePoint, Yardi or other Property Management software.

QuadReal Property Group will provide reasonable accommodation at

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