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Human Resources Assistant/office Assistant

4 months ago

Richmond Hill, Canada TMS School Full time

TMS is a leading independent school in Richmond Hill that combines the Montessori and International Baccalaureate frameworks to provide students from 18 months to Grade 12 the foundation for a life of goodness and excellence. TMS is a member of CIS Ontario and accredited by CCMA, CAIS and the IBO. Our Mission is to deliver a seamless, internationally-acclaimed educational experience designed to inspire and challenge students to discover the best of who they are and to achieve their full potential.

**Human Resources Assistant/Office Assistant**

Reporting to the Director, Human Resources, this person will perform and support various administrative tasks and services to support the effective and efficient operations of the School’s Human Resources Department.

**Specific responsibilities**
- Maintains accurate and up-to-date human resource files, records, and documentation
- Maintains a high level of trust and confidentiality regarding handling of sensitive employee information
- Assists with recruitment: posting, resume review, interview screening and scheduling, reference checking and coordination
- Assists in the onboarding program, including but not limited to 1st day employee set-up, orientation, employee experience surveys and 90-day navigation
- Communicates with employees regarding leaves requests (e.g. sick leaves and maternity/paternity leaves etc) and coordinates the required payroll documentation process
- Tracks and coordinates service awards and retirement processes
- Conducts exit interviews
- Manages all internal announcements, new hires, job changes, birth announcements etc
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
- Assists in the implementation of new or improved processes and procedures to increase efficiency in support of continuous improvement to business activities and associated workflow
- Assists in the tracking of the professional development framework activities
- Creates and organizes various reports using MS Excel and required data for various project functions.
- Oversees the Attendance Tracking System
- Participates in Joint Health and Safety Committee meetings
- Provides additional administrative support as required
- Travel is required between both campuses

**Personal Attributes**
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Outstanding organizational and administrative skills with a high attention to detail
- Demonstrated understanding and commitment to excellence in customer service
- High initiative and a desire to be innovative with a view to create efficiencies in processes and procedures
- Excellent verbal and written communications skills
- Proficient in handling multiple projects in a fast paced environment and with a sense of urgency

**Qualifications, skills and abilities**
- Post-secondary education in Human Resources Management or equivalent office administration experience
- 1-3 years of office administration experience
- Proficient with Microsoft Office and Google Suites

**How to Apply**:
TMS offers a competitive salary and benefits plan, including participation in the School’s Pension Plan, and opportunities for professional development.

If you believe that a challenging, innovative environment is the perfect fit for your career goals, please submit your resume along with a covering letter to Human Resources April 11, 2023.

We thank all applicants in advance. Only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Richmond Hill, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-04-11