Office Administrator

1 week ago

Toronto, Canada AudienceView Full time

**The Company**:
AudienceView is one of the largest global ticketing companies with clients in North America and the UK. Combining innovative technology with individualized client support, AudienceView has been leading the way in event ticketing and e-commerce solutions for over 20 years. Our global team stands behind our mission to transform how events are discovered, attended, and remembered. Our solutions drive efficient, integrated operations for more than 2,000 organizations across 12 countries Through innovative technology, popular consumer brands and unique support tools, we’ve created an ecosystem that helps businesses manage their events, seamlessly. We live and focus on four core values:

- We are people first.
- We are innovative.
- We are results driven.
- We are transparent.

AudienceView is made up of people who believe wholeheartedly in the power and magic of live events. If you feel the same way, you’re in the right place. Come transform live entertainment with us.

Position Summary
This position is non-remote and requires you to be on-site at our Toronto office on a daily basis.
Responsible for the day-to-day operations of our Toronto office, including:

- Implements and enforces office policies including health and safety standards
- Greet guests & visitors, manage the check in, desk booking and phone systems
- Handle all incoming and outgoing courier packages and mail
- Manage all incoming requests related to in-office issues/inquiries and coordinate with building property management to address facilities issues and repairs as necessary.
- Manage the ordering and office inventory of all office supplies such as coffee products, printer supplies, office supplies, kitchen supplies, etc.
- Ensure all recurring office maintenance is scheduled and completed and maintain office vendor relationships
- Oversee the office management budget including reconciling expenses.

Responsible for some administrative assistance for the CEO and COO with a high degree of discretion and confidentiality, including:

- Some calendar management, scheduling of meetings
- Handle travel arrangements and logistics
- Expense reporting
- Managing incoming requests for signatures
- Coordinate executive offsite meetings as needed

**Responsible for some HR Administration, including**:

- Manage our Health and Safety committee
- Assist in creating a welcoming environment for our employees
- Assist with some employee events, as needed
- Assist with some HR Administration as needed

**Qualifications**:

- Proven experience as an Administrative Assistant or other relevant administrative support experience
- Proficiency in Microsoft 365 (especially Outlook)
- Strong organizational skills and attention to detail
- Professional level verbal and written communications skills
- Ability to organize a daily workload by priorities
- A proactive approach to problem-solving with strong decision-making skills
- Experience assisting C-Suite executives a plus
- Proficiency in Outlook’s Scheduling Assistant tool a plus

Why work at AudienceView
- We’re a global leader in live events technology. As the essential partner to get live events discovered, attended and remembered, we help our clients sell more tickets every single day.
- We’re passionate about live entertainment. AudienceView believes in the power of live events and its purpose is to ignite that passion in people around the world.
- We have amazing clients. Our exciting roster of clients includes sports, live music and performing arts organizations
- Our employees love us. We offer excellent benefits, competitive salaries, flexible hours, remote work opportunities and more
- We're a remote first company. Our remote culture allows our employees to have the flexibility to work anywhere in Canada, USA, UK, and Chile.
- Diversity and inclusion are paramount to building our culture. The data is abundantly clear that diverse teams are more successful because they offer different perspectives, increased innovation, faster problem-solving and higher employee engagement among other benefits.
- Flexible work schedule: AudienceView empowers permanent employees to take off alternating Fridays by condensing their two-week schedule into 9 days. Flexible, uncapped vacation and sick policy. Employees need time away from work to recharge.

**Disclaimer**:

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