Digital Initiatives Assistant

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Tech Svc Library Asst 4 (Gr8)

Job Title

Digital Initiatives Assistant

Department

UBC Library | Digital Initiatives | Digitization Centre

Compensation Range

$4,601.00 - $4,953.00 CAD Monthly

Posting End Date

May 24, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

The Digital Initiatives Assistant provides complex assistance to the Digitization Centre by overseeing operations including training, documentation and the creation, enhancement, management and on-going preservation of digitized material in a variety of formats.

Organizational Status

Works independently under the general supervision of the Digital Projects Librarian. Collaborates on digitization projects with faculty and staff in the unit and beyond as appropriate. Liaises with IT staff responsible for maintaining software that provides access to digitized materials (e.g. CONTENTdm) as well as staffing the Digital Initiatives Unit as appropriate.

Work Performed

2. Provides training for Library staff and students in the optimal use of the Centre s scanning and digitization equipment.

3. In consultation with the Digital Projects Librarian, recruits, supervises, trains and schedules student assistants and coordinates their activities and distribution of tasks. Monitors performance and provides feedback to Librarian.

4. Assists the Head in producing the annual student assistant budget and tracking its expenditures. Prepares and maintains all payroll records and time sheets for student assistants. Submits payroll hours using e-payroll system.

5. Identifies, recommends and implements new policies, procedures, services and resources.

6. Digitizes and oversees the digitization of a wide range of materials (including but not limited to photographic images, textual records, audio and video recordings, cartographic and architectural drawings and printed material). Participates in the development of digitization projects and develops processes and procedures to promote optimal workflow.

7. Schedules and prioritizes uploads of digitized material to CONTENTdm (or other digital collections content management systems as appropriate). This includes creating collections, adding content and metadata and providing maintenance for digital repository collections as required.

8. Produces derivatives from digital materials for patrons and partners in a timely manner. Activities may include re-scanning at higher resolution for publication, cropping, re-sizing, reformatting or otherwise editing special media files.

9. Manages digitized files by naming, organizing and maintaining them in accordance with file naming conventions and folder structures to promote effective access.

10. Executes plans for preserving digitized files using Archivematica and other tools for all formats of material.

11. Researches and recommends appropriate software and hardware, technical standards and workflow procedures to support Digital Initiatives digitization activities.

12. Performs quality assurance and quality control to ensure compliance with image quality and reproduction requirements. Assess all digitized documents to ensure completeness, accuracy, and proper indexing.

13. Researches and stays current with recognized and evolving standards both for the preservation of digital files and the dissemination of these electronic resources via the web.

14. Compiles analytics and other statistical information relating to digitization activities.

15. Assists Librarians with the re-purposing and re-packaging of digitized material. Examples may include PowerPoint presentations, video productions, etc.

16. Prepares project material for digitization including light conservation work as necessary.

17. Maintains a range of playback and recording equipment both in support of digitization.

18. Performs other duties related to the qualifications and requirements of the job.

Consequence of Error/Judgement

Performs duties independently under mínimal supervision. Makes decisions in accordance with broadly established guidelines, library and university policies and procedures, requiring initiative to complete them independently. There are a variety of job tasks requiring ongoing prioritization. Unusual or major problems are referred to University Archivist in a timely manner. Good judgement is required in knowing when to refer and issue to the University Archivist. If proper attention is not paid to the creation and preservation of digital files then at best they will not be accessible and at worst if not properly backed up they may be lost entirely in the event of a computer malfunction resulting in the loss of significant resources.

Supervision Received

Position is accountable to the Digital Projects Librarian who also provides daily supervision and conducts performance reviews.

Supervision Given

Supervises

  • Digital Marketing Assistant

    1 month ago

    Vancouver, BC, Canada Big Fish Creative Full time

    Embracing the power of dynamic collaboration and close cooperation, we value teams that are not only well-prepared but also excel in navigating unique creative challenges. As a Digital Marketing Assistant at Big Fish Creative, you’ll serve as the catalyst driving our digital endeavors. Your role involves spearheading the production of both internal and...

  • Media Strategist

    2 days ago

    Vancouver, Canada Periphery Digital Inc. Full time

    ABOUT THE COMPANY Periphery Digital Inc. is a fast-paced, bilingual digital marketing and advertising agency founded and based in Vancouver, Canada. Specializing in both English and Chinese digital strategy and execution, some of our services include developing paid media strategies to drive leads and conversions, and using bilingual content and digital...

  • Media Planner

    2 days ago

    Vancouver, Canada Periphery Digital Inc. Full time

    ABOUT THE COMPANY Periphery Digital Inc. is a fast-paced, bilingual digital marketing and advertising agency founded and based in Vancouver, Canada. Specializing in both English and Chinese digital strategy and execution, some of our services include developing paid media strategies to drive leads and conversions, and using bilingual content and digital...

  • Digital Assistant

    4 weeks ago

    Vancouver, Canada Justice Education Society of BC Full time

    **ABOUT THE JUSTICE EDUCATION SOCIETY** **THE ROLE** We are looking for a hands-on team player to assist with a variety of digital projects at JES. The Digital Assistant will be working alongside a team of writers, designers, developers, and to support management in creating, designing, planning, and maintaining educational content. This position reports...

  • General Manager

    2 weeks ago

    Vancouver, Canada Lions Digital Solutions Full time

    **Who are we as a company?** **Lions Digital Solutions (LDS)** offers courses for different programs, from selling Amazon products & Airbnb hosting, to launching online marketing agencies. The solutions we provide are designed to integrate long-term development and growth for all of the clients we serve. They value innovation and initiative, and have built...

  • Senior Software Engineer, Fullstack

    1 week ago

    Vancouver, BC, Canada Providence Digital Innovation Group Full time €66 - €112

    Senior Software Engineer, Fullstack (LLM digital assistant) Providence is one of the largest not-for-profit health systems in the United States. At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more...

  • Digital Marketing Assistant

    1 month ago

    Vancouver, Canada eStruxture Data Centers Full time

    To ensure success as a digital marketing assistant, you should have in-depth knowledge of digital marketing techniques, excellent interpersonal skills, and be able to work to strict deadlines. Ultimately, a top-level digital marketing assistant provides valuable assistance to the marketing team and boosts the company image. **Digital Marketing Assistant...

  • PMO Analyst

    4 days ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • PMO Analyst

    4 days ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • PMO Analyst

    4 days ago

    Vancouver, Canada Apply Digital Full time

    ABOUT APPLY DIGITALWho we are: We're a global digital transformation partner for change agents, working to modernize their organizations.Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact.What we do: We offer clients end-to-end...

  • Senior Machine Learning Engineer

    4 days ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...

  • Senior Machine Learning Engineer

    4 days ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...

  • Senior Machine Learning Engineer

    4 days ago

    Vancouver, Canada Providence Digital Innovation Group Full time

    Providence is one of the largest not-for-profit health systems in the United States.  At Providence, we use our voice to advocate for vulnerable populations and health care reforms. We pursue innovative ways to transform health care by keeping people healthy, and making our services more convenient, accessible and affordable for all. In an increasingly...

  • Analyst, Projects and Initiatives

    1 month ago

    Vancouver, Canada The University of British Columbia Full time

    Job CategoryM&P - AAPSJob TitleAnalyst, Projects and Initiatives (Analyste, Projets et Initiatives)DepartmentAdministrative Management | Institute of Musculoskeletal Health and Arthritis | Faculty of MedicinePosting End DateDecember 18, 2023Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateJan 1,...

  • Administrative Assistant

    1 month ago

    Vancouver, Canada Lions Digital Solutions Full time

    **Position Overview** This position plays a critical role in supporting the business development team in ensuring that all aspects of the business development process run smoothly. The successful person in this role is detail-oriented, organized, and able to multitask effectively to manage multiple projects and priorities simultaneously. **Duties and...

  • Digital Mailroom Assistant

    1 day ago

    Vancouver, Canada McMillan LLP Full time

    Job Details Description **Your Next Opportunity** - Would you like to be a part of Canada’s leading and progressive Business Law firm? _ McMillan has an exciting opportunity as a **Digital Mailroom Assistant **in our **Vancouver Business Centre group. **As a member of the team, you will play a key role working as part of team supporting the day-to-day...

  • PMO Analyst

    1 month ago

    Vancouver, BC, Canada Apply Digital Full time

    ABOUT APPLY DIGITAL Who we are: We're a global digital transformation partner for change agents, working to modernize their organizations. Who we help: Our 650+ digital specialists have helped global companies like Kraft Heinz, Moderna, Lululemon, Games Workshop, Atlassian, and The Very Group create business impact. What we do: We offer clients...

  • Coordinator, Digital Strategy

    1 month ago

    Vancouver, Canada Simon Fraser University Full time

    Union/Affiliation: **Administrative and Professional Staff (APSA)** - Pay range: **$67,089 to $80,019 annually** - SFU Department Descr: **Beedie School of Business** - Position Grade: **7** - # of openings: **1** - Biweekly Hours: **72** **Who We Are** Innovation, social responsibility, global perspective - these are the pillars that make SFU’s Beedie...

  • Digital Marketing Assistant

    4 weeks ago

    Vancouver, Canada Blara Organic House Full time

    Blara Organic House is currently seeking an experienced and motivated Digital Marketing Assistant specializing in social media management, content creation, Campaign Coordination, Marketing research and other related jobs. Revolutionizing the industry since its inception in 2016, Blara Organic House has paved the way for real sustainable change in the...

  • Digital Marketing Specialist

    4 weeks ago

    Vancouver, Canada Colliers Full time

    Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader....