Accounts Payable Specialist

3 weeks ago

Burnaby, Canada Refrigerative Supply Limited Full time

**RSL’S story**:
**_ RSL Mission_**
Our purpose is to provide the highest quality HVAC and Refrigeration experience in Canada.

**_ RSL Vision_**
To be the environment that inspires excellence and trust within our community.

**_ RSL Values_**
Gracious, Collaborative, Courageous, Innovative, Community Focused, and Exceptional Experience.

**The Opportunity**:
**_ Scope of the position_**

Provide support to the Accounts Payable function with emphasis on vendor credits using clear, effective, and timely communication.

**_ Duties and Responsibilities_**
- Leads the ongoing maintenance of AP credit posting for ALL vendors.
- Determine the nature of vendor credits and processes in an appropriate manner.
- Processes and codes ALL credits in CAD & USD currency using the proper GL accounts.
- Collect and Monitor (and reconcile if necessary to confirm postings) vendor account statements to ensure all AP credits have been captured and are up-to-date.
- Monitor and investigate AP trial balance for vendor accounts in a debit balance. Initiate collection or recommend to Manager those to be written off.
- Identify and clear (via vouching/matching) outstanding Inventory Returns in an appropriate manner. Compare with vendor statements and make recommendations for those that can be written off.
- Acts as a backup and a resource to the AP Team.
- Perform a variety of accounting and administrative duties/projects as required.
- Support the training of new hires.
- Acts as a liaison between AP and all internal departments such as (but not limited to) Purchasing, Accounting, Sales, Warranty, Warehouse, Marketing etc. to both uncover and resolve discrepancies between AP credits and Inventory Returns in a timely manner.
- Work closely with the Supplier Relations Manager to develop a process to calculate expected vendor rebates vs. actual received. Resolve any discrepancies that may arise.
- Assist Marketing Department in coding and tracking Co-Op expenses vs. recoveries for more meaningful analysis.
- Suggest, develop, and document process improvements pertaining to AP Credits and assist with report development.

**Skills and Qualifications**
- At least 3 years of accounts payable and general accounting experience in a complex, high-volume AP environment.
- Post-secondary education in accounting or business administration is required.
- Intimate knowledge of accounts payable and general accounting procedures is necessary.
- Experience with developing and writing procedures is highly desirable
- Ability to explain complex ideas clearly
- Ability to develop and maintain excellent business relationships both internal and external exercising diplomacy
- Proficient in Microsoft Word, Outlook, and Excel (Pivot Table & VLOOKUP a MUST.)
- Proficient in data entry and data management with the ability to meet deadlines.
- Effective organizational skills, attention to detail, accuracy, and time management skills.
- Fluent in English with effective communication skills both written and oral is essential.
- Ability to use critical thinking
- Above-average problem-solving skills resulting in sound business solutions.
- P21 experience is an asset.
- Results-oriented.
- Professional business acumen.
- Demonstrated integrity and ethical standards.

**What we offer**:
It's not all about work. That's why we support and recognize our team members with a range of benefits:

- RSL is an entrepreneurial company - we don't micromanage
- Embark on a continuous development journey. You have access to $3,500 annually to invest in your professional growth.
- 3 weeks vacation
- 3 personal obligation days
- Wellness Account
- Stay healthy with our rich benefits package
- Protect your future with our Pension plan
- Access a 24/7 Employee Assistance Program.

Refrigerative Supply Limited is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. We would like to thank all applicants for their interest; however, only those selected will be contacted.

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