Executive Assistant

7 months ago

Toronto, Canada HCRA Ontario Full time

**WHY WORK AT HCRA**:
We foster a professional home building industry that Ontarians can trust.

The Home Construction Regulatory Authority (HCRA) is a not-for-profit corporation that is designated by the provincial government of Ontario to administer and enforce the New Home Construction Licensing Act, 2017 and associated regulations. HCRA holds licensed builders to professional standards, protects the public interest, and enhances consumer confidence in the homebuilding industry in Ontario. In addition, HCRA strives to educate consumers to ensure that they can make informed decisions and understand the benefits of a regulated homebuilding sector. As one of Ontario’s newest regulators, the HCRA is dedicated to providing the highest level of service to everyone they serve.

The HCRA provides a flexible, hybrid and collaborative work environment, with an array of benefits as well as considerable time off allowances. Additionally, as a mid-sized organization, team members have direct exposure to senior management on a regular basis and they get the opportunity to work on a range of assignments with significant responsibilities. By joining the HCRA, you'll be a part of the establishment of a growing regulator that is passionate, engaged, forward-thinking and innovative.

**WHAT THE POSITION IS**:
We are looking for an **experienced Executive Assistant to support the efficient management of the CEO & Registrar’s Office**. This role includes a **wide range of administrative and executive support tasks**, such as maintaining the CEO & Registrar’s calendar with precision, managing deliverables, overseeing document administration, handling expense tracking and processing, coordinating travel arrangements, and serving as a key liaison with stakeholders. While the Executive Assistant is responsible for managing the day-to-day administrative tasks with unparalleled precision, they also **play a pivotal part in the strategic functioning of the office**. The role is entrusted with acting as a liaison with senior leaders to ensure the CEO's priorities are managed efficiently without compromising direct communication or information flow to the CEO & Registrar. The Executive Assistant will provide support in drafting communications & other documents, as well as reviewing & providing feedback on materials, as delegated by the CEO & Registrar

A **significant part of the work will be dedicated to board support**, underscoring the critical nature of this role. The Executive Assistant will act as the **primary point of communication between the Board of Directors and the organization**, ensuring that all communications are clear, timely, and effective. This includes the comprehensive management of board meetings—from drafting agendas based on direction from and in collaboration with the CEO, to collecting and preparing high-quality meeting materials, and from coordinating logistics to meticulously recording minutes. The role ensures that the Board of Directors has all the necessary support to function effectively, reflecting the organization's commitment to governance excellence.

**WHAT SUCCESS LOOKS LIKE**:

- Accommodation, if required, will be provided throughout the hiring process in accordance with the Ontario Human Rights Code._
- HCRA is committed to providing an atmosphere free from barriers that promotes equity, inclusion and belonging. We are an equal opportunity employer and do not discriminate against employees or qualified applicants on the basis of race, religion, ethnicity, national origin, ancestry, marital or family status, age, gender identity or expression, gender, sexual orientation, disability, or any other characteristic protected by law._
- The Home Construction Regulatory Authority (HCRA) acknowledges that we are on the traditional territory of many nations including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples and is now home to many diverse First Nations, Inuit and Métis peoples. HCRA also acknowledges that Toronto is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaties signed with multiple Mississaugas and Chippewa bands._

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