Executive Assistant

5 months ago

Vancouver, Canada Corinex Communications Full time

**About Corinex**:
As a result of global decarbonization, prosumers are enabled to generate and consume electricity from distributed energy resources (DERs: renewable energy, EVs, heat pumps, and batteries), thereby changing the way electricity is generated and distributed. This new form of decentralized electricity generation and consumption causes unpredictable fluctuations in power quality and electricity surges, facilitating massive changes in business models. Corinex is a Cleantech company that provides technology solutions at the center of this transformation on the local level of the grid, offering high-speed and secure connectivity, monitoring, and control of DERs on utilities' existing powerline infrastructure. Corinex is the pioneer of the industry with standardized solutions. It has a remarkable industry leadership in the fast-growing mass market, as testified by the company's international growth while maintaining profitability.

Corinex offers a fast-paced, exciting, and collaborative work environment deeply rooted in the entrepreneurial spirit. Certified as a Great Place to Work, our employees are a critical part of our company's performance and are at the core of its success. We are looking for people who are passionate about changing the world and bring energy, enthusiasm, creativity, and an open mind to everything they do. We work hard but also play and laugh even harder, always in a respectful way. We enjoy being leaders in what we do and appreciate risk-takers, dreamers, and leaders with strong execution skills.

If you are looking for an opportunity to work at a Clean Tech company that is a significant contributor to worldwide decarbonization through unique, breakthrough technology already validated by markets, we want to hear from you

**About the Role**:
**Key Responsibilities**:
**Administrative Support**:

- Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare agendas, presentations, and other materials for meetings and presentations.
- Serve as the primary point of contact for the CEO, screening and directing communications.
- Handle confidential information with discretion and maintain accurate records and files.
- Record meeting minutes, develop agendas and attend sessions to record key content and action items; retrieves, compiles and distributes reference material for meetings.
- Provides general office support for the Office Administrator when they are on vacation/sick.

**Communication and Coordination**:

- Liaise with the Board of Directors, scheduling meetings, preparing materials, and facilitating communication.
- Act as a liaison between the CEO and external stakeholders, ensuring seamless communication and coordination of activities.

**Special Projects and Initiatives**:

- Assist in special projects and initiatives as assigned by the CEO, providing research, analysis, and support as needed.

**Qualifications**:

- 10+ years demonstrated experience as an Executive Assistant or similar role, supporting C-level executives in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

**Key Competencies**:
**Organizational Skills**: Ability to manage multiple tasks and priorities efficiently, maintain an organized workspace, and ensure all administrative processes run smoothly.

**Communication Skills**: Strong verbal and written communication skills to interact effectively with team members, clients, and external stakeholders.

**Attention to Detail**: Keen eye for detail to ensure accuracy in record-keeping, correspondence, and other administrative tasks.

**Time Management**: Efficiently manage time and prioritize tasks to meet deadlines and handle multiple responsibilities effectively.

**Problem-Solving**: Ability to identify and resolve issues independently, demonstrating a proactive and solution-oriented approach.

**Adaptability**: Flexibility to adapt to changing priorities, environments, and tasks in a dynamic work setting.

**Team Collaboration**: Work collaboratively with different departments, demonstrating a positive and cooperative attitude.

**Confidentiality**: Maintain a high level of confidentiality when handling sensitive information and documents.

**Customer Service**: Provide excellent professional customer service, both internally and externally, ensuring a positive experience for all stakeholders.

**Initiative**: Take the initiative to identify areas for improvement, streamline processes, and contribute to the overall efficiency of the office.

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