Manager of Facilities

3 weeks ago

Hamilton, Canada City of Hamilton Full time

**JOB POSTING**

JOB ID #: 19820

Manager of Facilities - Permanent Full Time

NUMBER OF VACANCIES: 1 Full-Time Regular

UNION/NON-UNION: Library Non Union FullTime

HOURS Of WORK: 35.00 per week
- GRADE: 6
- SALARY/HOUR: $50.654 - $59.242 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

START DATE: As soon as possible

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

We are seeking an innovative, self directed, results-oriented professional who demonstrates a visionary and collaborative style. Reporting to the Director of Finance and Facilities, this position is primarily responsible for managing the Hamilton Public Library facilities. The facilities are either rented from outside external parties, owned, or subleted from the City.

The Hamilton Public Library has unionized Facilities Maintenance staff that report to a City Facilities Supervisor. The City Facilities Supervisor is their main point of contact and directs the day-to-day work of the Library Maintenance staff. The City Facilities Supervisor oversees their day-to-day duties. The Manager of Facilities works closely with the City Supervisor to set direction and plan for efficient use of Library Maintenance staff; oversees their work in a general sense and is involved in hiring decisions, goal setting and performance management.

The Library has a Security Supervisor which reports directly to the Manager of Facilities position. The Security Supervisor oversees a team of contracted security guards.

The Manager of Facilities also provides support with capital planning, budgeting, reporting, and risk management services under the direction of the Director. The Manager in this position demonstrates leadership behaviours and actions consistent with Hamilton Public Library’s Mission, Vision, Values and Strategic Plan.

**Primary Responsibilities**:
- Oversee development of orientation, training and work plans for staff in conjunction with Human Resources staff; encourage and support staff in learning and cross train staff for work flow efficiencies and vacation/sick time relief; provide additional training as needed; recommend external training and workshops as necessary to ensure that staff’s skills and knowledge are updated and current.
- Conduct Job Safety Analysis for staff in high risk positions, develop risk reduction/management processes and ensure appropriate personal protective equipment is available and used.
- Develop appropriate policies, procedures and guidelines.
- Implement service contracts for library facilities, in collaboration with City facilities staff. Monitor, maintain and renew contracts as necessary. Provide input on specifications for Request for Proposals, Request for Tenders, Request for Quotes, related to Facilities.
- Monitor lease expiration dates and renewals, negotiate new lease rates, coordinate the renewal of leases and/or initiate new leases for Library facilities.
- Ensure security, fire alarm and all life safety systems are well maintained and fully functioning at all locations. Analyze, review and make recommendations for current security settings in systems such as key strike and camera systems.
- Ability to be persuasive, persistent, and press for results while maintaining healthy relationships with both internal and external parties. Ability to act as a knowledgeable bridge, with the ability to advocate, collaborate with others, and keep stakeholders satisfied.
- Responsible for efficient short and long-term maintenance of the facilities both from a library service perspective (ie. aesthetic appeal, clean & inviting spaces, effective branch layouts, etc.) and from a functional building perspective (roof, HVAC, windows, etc.). Maintenance of functional building elements are the City’s responsibilities, but this position will be expected to work with City staff to ensure Library needs are being addressed.
- Liaise with Library stakeholders, branch managers, and contractors ensuring that program requirements and scope of work is accurate and in accordance with client needs. Prepare cost and project estimates based on approved scope of work.
- Work cooperatively and in conjunction with the City Facilities Supervisor and other City of Hamilton staff.
- Create a team environment which fosters and develops effective working relationships, high performance and proactively address any morale, cooperation and/or productivity issues.
- In conjunction with the City Facilities Supervisors, plan, organize, manage performance, and direct the long-range goals of the Library Maintenance staff. Provide communication, feedback and coaching; highlight the connection between

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